Office ManagerCollege Corps (UEC)

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB (UEC) supports the universitys educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. Were responsible for business enterprises on campus including but not limited to dining bookstore convenience store and vending services. We also serve as the grantee for federal state and local funding for research and sponsored projects.

Position Summary

Temporary Staff Non-Exempt Full Time Benefited through 6/30/2027 (Appointment may be renewed annually based upon availability of funds availability of work and satisfactory job performance).

Salary: $4250.00-$5050.00 per month.

Location: CSUSB Campus.

Work Schedule

40 hours per week. Typically 8:00AM to 5:00PM Monday through Friday. Some evenings and weekends may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

• Provide administrative support to program staff in the coordination and implementation of program services including but not limited to required and permissible services to participants.
• Provide budgetary and fiscal oversight of the program budget. Support the Director with the management of program budgets and financial accounting.
• Serve as the point person for all budget related matters with UEC accounting/sponsored programs and university departments.
• Answer incoming calls; directs calls to appropriate program or individual; takes messages when necessary and ensures messages are forwarded in a timely manner.
• Screen sort and process external and internal correspondence.
• Prepare and compose grant-related documents correspondence and reports.
• Maintain a monthly calendar schedule meetings and manage recurring department/program meetings.
• Prepare all documents and materials required for department/program meetings including agendas reports and research.
• Serve as a liaison between the UEC Office of Pre-College Programs SEMM departments/offices university departments and staff.
• Coordinate submission of staff time sheets and vacation schedules to ensure completeness appropriate approval signatures and processing to the Payroll Department in a timely manner.
• Coordinate travel arrangements for programs staff including reservations and payments; and manages per diem requests and expense report reimbursements.
• Manage and supervises the programs student assistants and office staff; including the documentation and processing of work study for student staff.
• Support the Director in the evaluation of performance of student assistants coaches and interns/volunteers.
• Manage monitor and track requests for expenditures and processes for the programs and ensures quality control is met.
• Manage vendors which includes screening and obtaining vendors W-9 forms.
• Adhere to established standards in areas of correspondence fiscal and program compliance timekeeping procedures and accounting practices.
• Support the Director in ensuring that all funding and program records adhere to California Volunteers funding guidance
• Maintain and safeguard documents sensitive information and ensure confidentiality of grants.

Travel Requirements:

• Regular travel to support outreach events service trips and workshops during weekdays evenings and occasional weekends.
• Ability to transport program materials and supplies to and from event sites as needed.
• Valid California drivers license proof of current automobile insurance and CSUSB Defensive Driving Certification are required prior to driving on behalf of the program.
• Occasional overnight travel may be required for conferences trainings or extended program events/activities.

Minimum Qualifications

• Education:
  • Bachelors degree.
• Experience:
  • Three years of professional experience.
  • One year of supervisory experience.
• Other:
  • Working knowledge of accounting systems in a university setting and/or PeopleSoft experience.
  • Have strong interpersonal oral and written communication skills.
  • Demonstrate proficiency in Microsoft Word Excel Outlook and PowerPoint.
  • Have a valid California drivers license reliable transportation and vehicle insurance.
  • Possess the ability to handle confidential and sensitive information along with the ability to work cooperatively with a diverse group of people exercise sound judgement determine priorities complete assigned projects in a timely manner and work well under tight deadlines.
  • Possess the following critical strengths including but not limited to: reliability attention to detail and strong self-initiative.

Preferred Qualifications:

• Experience working in grant funded/auxiliary educational programs
• Excellent interpersonal communication and organizational skills with experience working collaboratively across departments or with community partners.
• Proficiency in Office Suite student information systems and/or data management platforms.
• Strong preference will be given to candidates who have succeeded in overcoming barriers similar to those confronting the projects
  target populationand or have experience working in similar educational equity programs..

Benefits Include:

• Medical Dental Vision Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers Compensation Unemployment Insurance State Disability Insurance

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race sex gender color age religion national origin ancestry marital status sexual orientation physical or mental disability pregnancy medical condition genetic characteristics status as a disabled veteran or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program please contact UEC Human Resources at Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UECs career website as a result of your disability. You may request reasonable accommodations by contacting UECs Human Resources Manager at

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.