Office Manager

To provide clerical and functional support to the department director/administrator involving in depth knowledge of departmental and School Board policies practices and procedures.

The Office Manager shall carry out the essential performance responsibilities listed below.

• Follow instructions established policies and procedures in the performance of clerical work in support of the administrative functions of the office.
• Assist the director/administrator with a wide diversification of programs/activities.
• Plan initiate and carry out clerical and other administrative activities including limited secretarial duties.
• Arrange for conferences including space time and place; inform participants and provide information required.
• Serve as recording secretary at conferences/meetings /hearings; prepare minutes for distribution.
• Receive/disseminate incoming mail; compose appropriate responses to inquiries that do not require the directors/administrators personal attention.
• Screen telephone calls ascertain nature of business and answer if possible or refer to correct department; greet visitors offer suggestions and guidance in order to maintain good public relations for the school system.
• Keep informed of department staffs locations and actions in case of emergencies.
• Work on special projects involving researching collecting analyzing and evaluating data to be submitted as background material for staff use.
• Meet and deal effectively with general public staff members students teachers parents and administrators using tact and good judgment.
• Provide functional leadership to other clerical staff personnel.
• Operate standard office equipment such as any generation of typewriter calculator CRT terminal microcomputer word processor duplicator etc. as well as equipment developed or advanced from future technology.
• Participate successfully in the training programs offered to increase the individuals skill and proficiency related to the assignment.
• Review current developments literature and technical sources of information related to job responsibility.
• Ensure adherence to good safety procedures.
• Perform other duties as assigned by the department head.
• Follow federal and state laws as well as School Board policies.

Must have passing test scores:

Computer Keyboard Skills:

• Bilingual skills preferred.

The hiring administrator may specify preferred appropriate additional qualifications as maybe related to the job.

To review the complete job description for this position access the following website: and do a search by Job Code. The Job Code for this position is: TT-016