Office Manager

We are seeking a professional organized and customer-focused Office Manager to oversee the day-to-day operations of our Santa Clara office. This role owns the general office environment serves as the first point of contact for visitors clients and employees and has significant involvement in logistics shipping and receiving including access to our logistics and inventory systems.

Key Responsibilities

• Greet and welcome visitors clients candidates and vendors in a professional and friendly manner.
• Answer screen and direct incoming phone calls and emails.
• Manage front desk operations and ensure a positive visitor experience.
• Coordinate conference room scheduling and prepare meeting spaces as needed.
• Maintain a clean organized and professional office environment.
• Oversee all shipping and receiving activities including:
  • Sorting and distributing incoming mail and packages
  • Coordinating outgoing shipments and courier services
  • Maintaining an organized shipping and receiving area
• Manage logistics and inventory systems including tracking office supplies and placing orders as needed.
• Support office organization filing document management and recordkeeping.
• Coordinate office events team meetings and employee engagement activities.
• Assist with data entry reporting and other administrative projects.
• Partner with multiple departments to support daily office operations and business needs.
• Process checks and enter transactions into QuickBooks.
• Manage breakroom operations including maintaining supplies purchasing snacks and beverages and overseeing dishwasher upkeep.

Qualifications :

• High school diploma or equivalent required; associates degree preferred.
• 1-3 years of office manager administrative assistant office coordinator or related experience.
• Excellent verbal and written communication skills.
• Strong customer service and interpersonal skills.
• Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint).
• Highly organized with strong attention to detail.
• Ability to prioritize tasks and manage multiple responsibilities effectively.
• Professional demeanor and positive attitude.
• Experience with office equipment including printers copiers and phone systems.
• Ability to maintain confidentiality and handle sensitive information.
• Experience with QuickBooks preferred. 

Additional Information :

What We Offer

• Competitive compensation
• Comprehensive benefits package
• Paid time off and company holidays
• Professional development opportunities
• Collaborative and supportive team environment
• Opportunity to contribute to a growing technology company

Remote Work :

No

Employment Type :

Full-time