Office Manager Position

Provide professional coverage for front desk area and all clerical needs for staff

Maintain office equipment needs and supplies

Answer phones and taking orders during times someone from sales is not in house or otherwise engaged.

Daily receive and review all orders coordinating review of all orders with the Sale Manager

Process all orders upon review

Prepare daily shipping pick ticket for Ground and LTL shipments

Create daily invoices for orders being shipped

Prepare shipping labels daily as well as item i.d. labels as required

Arrange for pick ups for shipments and create bills of lading tickets for outbound trucks

Process all billing accounts payable and accounts receivable.

Process payroll through ECCA payroll service and enter the data in Quickbooks

Pick up paychecks from ECCA when ready

Open and sort mail

Prepare bank deposits and take to bank for deposit

Follow up on delinquent accounts to include direct contact via email and phone

File maintenance including paid and unpaid invoices personnel records equipment and auto maintenance and repair

Update items list and pricing as required

Reconcile and maintain petty cash

Maintain daily running inventory recording incoming and shipped items and month end/starting inventory

Assist with hand count of beginning of the month inventory

Accurately maintain office and operational procedure manual consulting with company officers before initiating any changes to the procedure.

Preform other duties as may be require.

Proficient use of QuickBooks

Proficient data entry skills

Proficiency with Microsoft Word

Proficiency with Microsoft Excel