Office Manager | Part-Time | Macon Centreplex

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services with a platform spanning venue development and end-to-end capabilities across venue management hospitality and sponsorship sales. Founded in 2015 the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas stadiums convention centers music festivals performing arts centers and cultural institutions spanning four continents.

The Office Manager is responsible for overseeing the administrative accounting and compliance functions of the venue while providing operational support to the General Manager and Hospitality leadership team. The Office Manager is expected to maintain accurate financial records ensure compliance with company policies and contractual obligations manage subcontractor and vendor documentation and oversee key administrative processes that support the day-to-day operations of a fast-paced multi-department hospitality venue. This role may also include some basic human resources and other general clerical duties as assigned.

This role will pay an hourly rate range of $18.00 - $21.00.

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching.

This position will remain open until September 25 2026.

TheMacon Centreplex is comprised of the Macon Coliseum Macon City Auditorium and Atrium Heath Amphitheater. The Macon Coliseum is home to tenant hockey team the Macon Mayhem and seats 9000 patrons. Family shows concerts trade shows GHSA among others are frequent entertainment at the venue. The Macon City Auditorium first opened in 1925 and has hosted iconic greats like Otis Redding The Allman Brothers and Little Richard. The venue hosts concerts weddings private galas and comedy shows among other events in its 2500-seat space. The 10000-capacity Atrium Health Amphitheater opened in spring of 2024 with concerts comedy shows graduations and community events.

• Reconcile bank deposits cash receipts and sales reports with point-of-sale and event reporting systems.
• Prepare weekly and monthly financial reporting packages for Corporate Finance.
• Assist with month-end and year-end closing activities journal entries and account reconciliations.
• Generate financial reports including Profit & Loss statements event recaps catering activity summaries labor reports and revenue analyses.
• Maintain compliance with internal accounting controls and audit requirements.
• Maintain all subcontractor vendor and service provider agreements for the venue.
• Coordinate the collection and tracking of required vendor documentation including Certificates of Insurance (COIs) W-9s business licenses permits and executed contracts.
• Develop and maintain organized filing systems for financial operational HR and legal records.
• Ensure proper document retention and compliance with company recordkeeping policies.
• Maintain business licenses permits certifications and regulatory documentation required for venue operations.
• Track training records and compliance certifications for employees and departments.
• Maintain payroll records and supporting documentation.
• Generate payroll reports by department event and labor category.
• Serve as the venue liaison for payroll inquiries and coordinate with Corporate Payroll as needed.
• Other duties as assigned.

• Bachelors degree in Accounting Finance Business Administration or a related field is preferred.
• 1 year of experience in office management accounting finance or business administration.
• Experience in hospitality food and beverage entertainment venues or event operations strongly preferred.
• Experience managing contracts vendor agreements and compliance documentation preferred.
• Understanding of accounting principles payroll administration and financial reporting.
• Proficiency in Microsoft Office Suite especially Excel.
• Experience preparing accurate spreadsheets and reports.
• Ability to maintain confidentiality and exercise sound judgment.
• Consistent and reliable attention to detail accuracy and validity.
• Ability to multi-task in a fast-paced changing environment. Must work well under pressure of deadlines.
• Ability to successfully interact and collaborate with all team members professionally and supportively.

At OVG we understand that to continue positively disrupting the sports and live entertainment industry we need a diverse team to help us do it. We also believe that inclusivity drives innovation strengthens ourpeople improves ourservice and raises ourexcellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve and this is the reason we are committed to amplifying voices from all different backgrounds.

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (protected class) including but not limited to veteran status uniform service member status race color religion sex national origin age physical or mental disability genetic information or any other protected class under federal state or local law.