Office Manager

Office Manager

Location: Olive Branch MS

Position Type: On-Site

FLSA Status: Non-Exempt

Reports to: Director of Finance and Human Resources

About Metro Logics Inc.

Metro Logics Inc. (Metro) is a privately owned third-party logistics company based in Olive Branch MS with additional facilities in Nevada and Utah. We provide warehousing and rapid distribution services for perishable foods pharmaceutical products medical devices and medical supplies. Metro manages highly regulated temperature controlled and current Good Manufacturing Practices (cGMP) compliant warehouses.

About the role

Metro is seeking a highly organized and proactive full-time Office Manager to support the day-to-day operations of our corporate office across administrative bookkeeping and human resources functions. This role reports directly to the Director of Finance & Human Resources and plays a key role in maintaining an efficient professional and welcoming workplace environment. The responsibilities outlined below are intended to describe the general nature and level of work performed and are not intended to be an exhaustive list of all duties and responsibilities.

Responsibilities

General Office Management Duties

• Serve as the primary front desk representative professionally welcoming and assisting guests vendors and visitors while ensuring proper sign-in credentialing and escort procedures are followed
• Coordinate office events and employee engagement activities
• Manage general office operations including supply ordering inventory management and workspace organization
• Receive sort and distribute incoming mail and deliveries

Administrative Support

• Provide administrative support to the Finance team including invoice processing documentation and follow-up activities
• Support Human Resources functions including employee onboarding and offboarding training coordination performance review administration and basic payroll-related support
• Prepare meeting materials and coordinate logistics for leadership meetings team huddles and other internal events

Executive Leadership Support

• Provide administrative support to senior leadership including travel coordination confirmation and itinerary preparation
• Manage travel expense reconciliation
• Prepare agendas briefing materials and background information in advance of meetings
• Attend select meetings to capture notes decisions and action items and tracks follow-through to completion
• Conduct research and prepares summaries on topics assigned by the President or COO
• Perform time-sensitive errands and procurement duties ensuring accuracy efficiency and timely completion of assigned tasks

Qualifications

• High school diploma or equivalent required bachelors or associates degree preferred
• Minimum of five years of relevant bookkeeping and/or executive support experience ideally in a multi-site operating business
• Strong demonstrated proficiency with Microsoft Office (Outlook Word Excel PowerPoint) and modern collaboration tools

Skills

• Highly organized proactive and comfortable managing competing priorities in a fast-moving environment
• Professional presence and the ability to interact credibly with government clients banking and legal partners and senior leaders
• Excellent written and verbal communication skills
• Ability to multitask and prioritize work effectively
• Highest levels of professionalism and confidentiality including the ability to exercise discretion with sensitive information

Physical Requirements

• Requires visual acuity to use a keyboard and monitor.
• Regularly required to stand walk sit; use hands to finger handle or feel objects tools or controls; reach with hands and arms; climb stairs balance stoop kneel talk and hear.
• Must occasionally lift and/or move up to 25 pounds.

Additional Qualifying Factors

Must have a satisfactory background screening negative drug test positive references and proof of identity and legal authorization to work in the United States are required.

Metro is an Equal Employment Opportunity Employer as to all protected groups including protected veterans and individuals with disabilities.

NOTICE TO THIRD-PARTY AGENCIES:

Metro Logics Inc. is only accepting direct applicants; third-party recruiters employment agencies and/or other staffing services will not be considered.