Were Looking ForWere looking for a proactive detail-oriented Office Manager to take ownership of our day-to-day office operations and help create a well-run welcoming workplace as Clair continues to grow. This role goes beyond traditional office management youll also support light People/HR/Marketing operations and help coordinate company events making you a key part of the employee experience at Clair.
The ideal candidate is highly organized resourceful and comfortable wearing multiple hats in a fast-paced startup environment someone who can anticipate needs before they become problems and bring calm capable execution to a lean growing team.
What Youll Own
Office & Facilities Management
Manage day-to-day office operations ensuring a clean functional and well-stocked workplace and serve as point of contact for any team member issues
Own vendor relationships (cleaning maintenance food/beverage building management etc.) negotiate contracts and manage renewals
Serve as the primary point of contact for building management and facilities issues
Manage office supply inventory ordering and budget
Coordinate office moves renovations or space planning as the team grows
Light People/HR Operations Support
Support onboarding logistics for new hires (workspace setup equipment first-day experience)
Partner with the People team on culture and engagement initiatives
Support with recruiting coordination and candidate on-site interviews
Marketing Support
Event Management
Plan and execute company events as needed company offsites holiday parties and all-hands gatherings
Manage event budgets vendors and logistics from start to finish
Coordinate catering and logistics for regular in-office needs (team lunches client visits etc.)
General Operations
Identify opportunities to improve office processes and systems as the company scales
Manage relevant tools/software for office operations (booking systems supply ordering platforms etc.)
Handle ad-hoc administrative and operational projects as they arise
What Youll Bring
3-4 years of experience in office management workplace operations or a related administrative/operations role
Proven experience managing vendors contracts and budgets independently
Strong organizational skills with the ability to juggle multiple priorities and deadlines
Exceptional attention to detail and a natural instinct for noticing what could be improved you care about the small things that make a workplace feel thoughtful polished and well-run
An eye for design and organization with an appreciation for creating welcoming and thoughtfully maintained spaces
Resourceful and hands-on with the willingness and ability to troubleshoot everyday office and technology issues before escalating
Experience supporting HR/People operations tasks (even informally) is a plus
Event planning or coordination experience
Excellent communication skills comfortable interfacing with vendors building management leadership and employees at all levels
A proactive no task too small mentality with a genuine interest in creating a great workplace experience
Comfortable working in a fast-paced high-growth startup environment where priorities can shift
Experience coordinating an office move buildout or expansion including vendor management timeline coordination and minimizing disruption to the team.
What Youll Get
Ownership over building and shaping the in-office experience as Clair scales
Exposure across People Operations and leadership functions
A collaborative mission-driven team culture
Additional Details
Location: This is an onsite position located at our headquarters in NYC and you will be required to work in the office five days a week.
Compensation: The annual base salary for this role is $110000. The base pay for this role is determined using many factors such as education skills and experience and is reflective of Clair Series stage and size. Base pay is only one part of Clairs competitive total compensation package which includes equity benefits and additional perks. The base pay range is subject to change and may be modified in the future.
Clair will only contact candidates from @ email addresses. We will never ask for payments or sensitive personal information during the hiring process. If you happen to receive anything suspicious please ignore it.
Need more convincing
Apart from getting to work with our incredible team here are some of the benefits you can expect when you join Clair:
Medical Dental & Vision Coverage with option to extend to your family
Fully-paid parental leave
Company-sponsored 401k HSA and FSA
Unlimited vacation for salaried roles generous PTO for hourly roles
Work from home setup allowance
Access to your earnings every day on Clair
Company-sponsored short-term and long-term disability insurance
Equal Opportunity Employer Information
Clair is an equal opportunity employer and we value diversity at our company. We actively seek a diverse applicant pool and do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.
For questions please email us at
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