Office Manager

POSITION SUMMARY

Car Commander Virginia is looking for an organized detail-driven Office Manager to run the day-to-day administration of the dealership and give the owner a clear daily picture of the businesss finances money in versus money this onsite role you will keep the office running smoothly while owning the core bookkeeping function: recording transactions managing accounts payable and receivable reconciling accounts and preparing simple reliable reporting the owner can read at a glance. This is a high-trust seat for someone who is great with numbers even better with systems and wants to be the dependable center of a growing small business.

ABOUT CAR COMMANDER

Car Commander Virginia is a pre-owned automotive dealership based in Lynchburg Virginia dedicated to transforming the car-buying experience by delivering dependable high-quality vehicles with integrity transparency and exceptional customer service. Founded in 2024 the company specializes in pre-owned vehicle sales flexible financing trade-in evaluations and personalized customer support. Guided by core values of Integrity Customer First Reliability Continuous Growth Unity Safety and Excellence in Service the company is committed to building lasting relationships within the Lynchburg community. With a bold vision to become Lynchburgs most trusted automotive company Car Commander is investing in the people systems and operational foundation needed to scale.

COMPENSATION & BENEFITS

Annual Salary:$65000 $75000 (salaried based on experience)

Employment Type: Full-time salaried

Reports To: Owner

Role Focus: Office administration daily money-in vs. money-out reporting

Why this role matters:The owner gets a trusted right hand who runs the office and delivers a daily money-in vs. money-out snapshot replacing a once-a-month CPA report with clear current numbers.

OBJECTIVES & KEY RESPONSIBILITIES

• Build and maintain a simple reliable daily money-in vs. money-out report that gives the owner accurate at-a-glance visibility into the businesss cash position
• Oversee day-to-day office administration scheduling correspondence filing supplies and vendor coordination
• Record daily transactions and manage accounts payable and accounts receivable accurately and on time
• Reconcile bank and credit card accounts regularly and flag any discrepancies to the owner
• Prepare clear weekly and monthly summaries of revenue expenses and cash flow for the owner
• Keep organized records of vehicle purchases reconditioning costs and operating expenses
• Coordinate with the external CPA on bookkeeping hand-offs payroll tax filings and year-end reporting
• Support payroll administration invoice processing and basic HR and onboarding paperwork

COMPETENCIES

• Strong office administration and organizational skills with the ability to personally own the day-to-day running of the office
• Solid bookkeeping and basic accounting skills; comfortable tracking money in vs. money out and preparing accurate summaries
• Proficiency with QuickBooks Xero or similar accounting software plus Excel email and scheduling tools
• Self-directed and highly organized able to juggle competing priorities with minimal oversight
• High integrity and discretion with sensitive financial owner and employee information
• Strong attention to detail and a low tolerance for errors in numbers records or paperwork

EDUCATION & EXPERIENCE

• High school diploma or equivalent required; associates or bachelors in business or accounting preferred
• 2 to 4 years of office management administrative or bookkeeping experience required
• Hands-on experience with AP/AR bank reconciliations and basic financial reporting required
• Proficiency with QuickBooks Xero or similar accounting software required
• Experience in an automotive dealership retail or other small-business setting preferred

PHYSICAL REQUIREMENTS

• Ability to work at a desk and computer for extended periods managing administrative and bookkeeping work
• Ability to occasionally lift office materials files or supplies weighing up to 20 pounds

LOCATION & WORK ARRANGEMENT

This is a fully onsite position based at Car Commander Virginia in Lynchburg. The Office Manager works from the dealership during regular business hours Monday through Friday.

Work Setting

Onsite Lynchburg Virginia

Schedule

MondayFriday business hours