Office Manager job

Jackson & Company Houston TX Full Time On Site

POSITION OVERVIEW

We are seeking an organized dependable and detail oriented Office Manager to serve as the operational hub of our office supporting a portfolio of luxury event venues and a full service catering operation. The Office Manager keeps daily administration running smoothly manages our event management system and lead pipeline and supports the sales and events team with the details that make every event polished and professional.

RESPONSIBILITIES

Manage day to day office operations supplies mail phones and general correspondence

Administer and maintain TripleSeat including entering and updating leads bookings event details and client records

Manage the lead pipeline including logging new inquiries assigning leads to the sales team and tracking follow up status

Maintain organized filing systems both physical and digital for contracts invoices and business records

Create buffet signs menu cards place cards and other printed materials for events

Prepare and format documents proposals and event paperwork in support of the sales and events team

Coordinate with vendors and service providers for office needs and supplies

Assist with tastings

Assist leadership and the sales team with administrative needs and meeting coordination

QUALIFICATIONS

3 years of office management or administrative experience hospitality or events industry preferred

Experience with event management software (TripleSeat strongly preferred) or a comparable CRM

Strong proficiency in Microsoft Office and Google Workspace

Experience with Canva or similar tools for creating signs and printed event materials a plus

Excellent organizational skills with proven ability to manage multiple priorities and deadlines

Strong written and verbal communication skills and a professional client ready demeanor

Bilingual English and Spanish a plus

Ability to work on site at our Houston office with occasional flexibility during peak event periods

COMPENSATION & BENEFITS

Competitive hourly compensation commensurate with experience. Full time schedule Monday through Friday with occasional event period flexibility. Opportunity to grow with an expanding portfolio of Houstons premier luxury event venues.

TO APPLY

Please submit your resume and a brief cover note to with the subject line Office Manager Application.

Required Experience:

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