Office Manager – IT Company

Title: Office Manager IT Company
Location: Onsite West Lake Texas
Duration: Fulltime
Client: Inspira
Visa: USC and GC Only
Video interview

Job Description

We are seeking a highly organized and proactive Office Manager to oversee daily administrative and operational activities within our IT organization. The ideal candidate will be responsible for ensuring smooth office operations coordinating with internal teams managing vendors supporting leadership and maintaining an efficient work environment. The candidate should possess excellent communication multitasking and organizational skills with prior experience working in a technology or IT services environment.

Key Responsibilities

• Manage day-to-day office operations and administrative activities.
• Coordinate with HR Finance IT and Operations teams to ensure smooth business functions.
• Maintain office supplies vendor relationships facility management and procurement activities.
• Schedule meetings interviews travel arrangements and company events.
• Support onboarding activities for new employees including workspace coordination and documentation.
• Handle employee queries related to office administration and operational support.
• Maintain office records invoices contracts and operational documentation.
• Coordinate with external vendors service providers and building management teams.
• Assist leadership with reporting scheduling calendar management and administrative tasks.
• Ensure compliance with company policies operational procedures and workplace standards.
• Support hybrid/remote team coordination and communication activities.
• Monitor office budgets expenses and operational efficiency initiatives.

Required Skills

• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Experience managing office operations in an IT or technology environment.
• Proficiency with Microsoft Office Suite (Excel Word Outlook PowerPoint).
• Experience with scheduling vendor coordination and administrative support.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong interpersonal and stakeholder management skills.
• Problem-solving mindset with attention to detail.

Preferred Qualifications

• Bachelor s degree in Business Administration Management or related field.
• 3 years of experience as an Office Manager Administrative Manager or Operations Coordinator.
• Prior experience working with IT companies software firms or technology organizations preferred.
• Familiarity with HR coordination onboarding processes and facility management.
• Experience supporting leadership teams and cross-functional departments.