Office Manager Hourly

Secretarial/Clerical/Secretary / Administrative Assistant

Holy Rosary Bilingual Academy in Fife WA is seeking a full-time Advancement Coordinator/Secretary.

This position serves as a key point of contact for our school community and plays a critical role in advancing the schools mission through strategic fundraising donor engagement and strong front office operations. The Advancement Coordinator/Secretary is often the first impression of the school and must welcome all students families and visitors with warmth professionalism and a spirit of service.

Primary Responsibilities:

1. Supports and upholds the mission of Holy Rosary Bilingual Academy in forming saints and scholars through faith language and service
2. Serves as a primary front office presence during designated hours providing courteous and professional support to families students and visitors
3. Leads the coordination and execution of school-wide fundraising efforts including the annual auction and other advancement initiatives
4. Actively supports the growth of fundraising capacity through donor communication alumni engagement and stewardship efforts
5. Assists in building and maintaining relationships with donors alumni and community supporters to strengthen long-term financial sustainability
6. Tracks and supports fundraising activities ensuring timely follow-up acknowledgments and organization of donor information
7. Maintains current student enrollment records ensuring all required paperwork is complete accurate and up to date
8. Supports current families with forms documentation and general school processes
9. Assists with school-wide communications correspondence and office coordination
10. Supports day-to-day administrative operations including phones scheduling and general office tasks
11. Coordinates with other secretaries to complete office duties.
12. Collaborates with the principal and staff to support school events and community engagement efforts

Qualifications:

Practicing Catholic preferred
Proficient in Microsoft Office and Google Suite
Strong organizational and time management skills
Demonstrates professionalism attention to detail and the ability to manage multiple responsibilities
Strong interpersonal skills with the ability to build relationships with families donors and community members
Welcoming collaborative and service-oriented approach to working with families and staff
Experience in a school or office setting preferred
Bilingual (English/Spanish) preferred

Any offered salary is determined based on internal equity internal salary ranges market data applicants skills and prior relevant experience certain degrees and certifications.

Benefits: Eligible positions receive a comprehensive package of benefits including medical dental vision life accidental death and disability long term disability pension 403(b) HSA FSA and generous sick leave vacation and holidays.

To apply please submit a resume and cover letter to Dr. Adriana Julian Principal Holy Rosary Bilingual Academy at