Office Manager & Executive Assistant
Job Location:
Helena, MT - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
The first application review will be conducted on July 9 2026 and the position will remain open until filled. You must apply through the State of Montana Careers site.
Applicants please remember to attach the required documents listed in this announcement:
Resume
Cover letter
Applications missing the required documents will be considered incomplete and may not progress further in the process. Documents not requested will not be considered.
About the Montana Arts Council
The Montana Arts Council (MAC) is the state agency dedicated to developing the creative potential of all Montanans. We work to advance education spur economic vibrancy and revitalize communities through the power of the arts.
The Opportunity
We are seeking a proactive highly organized Office Manager & Executive Assistant to serve as the operational backbone of our small dynamic this central role you will champion efficiency across our agency managing vital workflows for grants programming accounting and general office functions while providing direct executive support to our Executive Director.
If you have a keen eye for detail strong organizational skills and a knack for bookkeeping we want to hear from you.
Key Responsibilities
- Executive Support: Provide direct administrative and project-tracking support to the Executive Director.
- Grant Coordination: Manage workflows tracking final reports payments and award documentation using MACs Grant Management System (GMS).
- Financial & Payroll Administration: Verify invoices process accounts payable/receivable prepare payroll reports and enter data into SABHRS in compliance with state accounting standards.
- Office Operations: Oversee day-to-day procurement office supplies and central communications (phone email and mail).
- Event Planning: Plan coordinate and support logistics for semi-annual Council meetings (including occasional travel) ceremonies and special events.
State government does not discriminate based on race color national origin religion sex sexual orientation gender identity or expression pregnancy childbirth or medical conditions related to pregnancy or childbirth age physical or mental disability genetic information marital status creed political beliefs or affiliation veteran status military service retaliation or any other factor not related to merit and qualifications of an employee or applicant.
Qualifications & Skills
To thrive in this role you should possess a mix of the following education experience and technical skills:
- Experience: Equivalent to an associate degree and/or 3 years of office administration experience including hands-on computer and bookkeeping work.
- Technical Aptitude: Proficiency with general office software (Word Excel Outlook) is required. A strong ability to quickly learn new state technologies (such as SABHRS and GMS) is essential.
- Core Competencies:
- Understanding basic accounting and payroll practices.
- Strong verbal and written communication skills.
- Exceptional accuracy in typing filing data collection and archiving.
- A track record of building positive professional working relationships.
Preferred Qualifications (A Strong Plus):
- Experience working within SABHRS.
- Strong Excel skills.
Required Experience:
IC
About Company
The Montana Department of Labor & Industry wants to help both employees and employers to be happy on the job. We take seriously our mission to promote and protect the well-being of Montana's workers, employers and citizens, and to uphold their rights and responsibilities. Our agenc ... View more
