Office Manager
Job Location:
Chicago, IL - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
TITLE:Office Manager
CLASSIFICATION:CLER
HIRING SPECIFICATIONS:
Minimum Qualifications:
- High school diploma HiSET or G.E.D
- Five years of work experience in an office setting or monitoring budgets
Skills Knowledge and Abilities:
- Excellent customer service skills.
- Effective written and oral communication.
- Knowledge of genreal accounting practices.
- Attention to detail and accuracy.
- Proficient with Microsoft Office Suite or related software.
- Maintain confidentiality.
- Attend work on a prompt and regular basis.
- Maintain satisfactory and harmonious working relationships with the public students and other employees.
JOB SUMMARY:
The Office Manager manages the school office and assists the administrator with general clerical duties and bookkeeping. The essential functions as shown below represent only the key areas of responsibility; specific position requirements will vary depending on the needs of the district.
ESSENTIAL FUNCTIONS:
- Manage day-to-day office activities by answering phones greeting visitors answering general questions and distributing mail.
- Perform clerical tasks such as making appointments; creating bulletins forms and surveys; preparing schedules; drafting communications and making copies.
- Maintain office equipment and supplies; order supplies as needed.
- Manage and maintain attendance records enrollment registration and student transfers.
- Maintain student records according to state and district guidelines.
- Manage payroll activities including the first-level review of timesheets tracking and submitting any additional hours for employees.
- Maintain financial accounting records according to district guidelines including PCards; process all billings and statements; record count and deposit all funds and issue receipts.
- Complete and document month end activities from the business office.
- Collaborate with the transportation department on transportation requests.
- Provide minor health care in the absence of the school nurse.
- Other duties as assigned.
DEPARTMENT: Teaching and Learning
REPORTS TO:Building Administrator
HIGHEST LEVEL SUPERVISED:NA
BARGAINING GROUP:DMEA ESP
FLSA STATUS:Exempt
CALENDAR:12 Month / 7.5 hour day
PHYSICAL REQUIREMENTS:
PHYSICAL DEMAND: | FREQUENCY: |
Standing | Frequent 33% - 66% |
Walking | Frequent 33% - 66% |
Sitting | Frequent 33% - 66% |
Bending/Stooping | Occasional 1% - 32% |
Reaching/Pushing/Pulling | Occasional 1%- 32% |
Climbing/Stairs | Occasional 1% - 32% |
Driving | Occasional 1% - 32% |
Lifting (25 lbs.) | Occasional 1% - 32% |
Carrying (25 feet) | Occasional 1% - 32% |
Manual Dexterity Tasks | |
Telephone | Frequent 33% - 66% |
Computer | Frequent 33% - 66% |
Other | Never 0% |
Working Conditions | |
Inside | Constant 67% |
Outside | Occasional 1% - 32% |
Extremes of Temperature/Humidity | Occasional 1% - 32% |
The Des Moines Independent Community School District does not discriminate on the basis of race color national origin gender disability religion creed age (for employment) marital status (for programs) sexual orientation gender identity and socioeconomic status (for programs) in its educational programs and its employment practices. If you have questions concerns or a complaint related to this policy please contact Carol Wynn-Green2100 Fleur Drive Des Moines IA 50321; phone: ; email:. Complaints can also be directed to the Iowa Civil Rights Commission400 E. 14th Street Des Moines IA 50319-1004 or Region VII Office for Civil Rights Citigroup Center 500 W. Madison Street Suite 1475 Chicago IL 60661-4544.
Approved: Bryce Amos 06/12/2026
Employee Benefits Information
All candidates offered a position will be required to successfully pass a criminal background check and a child and adult abuse registry check. Certain positions may require fingerprinting a drug and alcohol test a physical capacity test and/or a motor vehicle record check.
Required Experience:
IC
