Office Manager Aviation

STV is seeking an organized and outgoing Office Manager/Admin to assist one of our Aviation clients in Chicago IL. This position will be fully onsite at our client site in Chicago.

Job Responsibilities include:

Office Operations & Facilities

• Maintain overall office appearance and cleanliness ensuring shared spaces (lobbies break rooms and conference rooms) are tidy stocked and welcoming.
• Reset conference rooms after meetings (chairs technology supplies).
• Oversee booking scheduling and on-site support for large conference rooms including troubleshooting conflicts.
• Serve as primary point of contact for building management coordinating badge access deliveries and reporting/monitoring facilities issues (HVAC plumbing lighting etc.).
• Manage space planning and seating assignments including moves or reconfigurations to support team growth.
• Coordinate parking passes visitor access and transportation logistics.
• Maintain office supplies inventory and manage vendor contracts (coffee break room supplies cleaning etc.).
• Serve as the Airport Badging Coordinator acting as an authorized signatory responsible for processing badge applications scheduling appointments tracking badge renewals and ensuring compliance with airport badging requirements.

People & Culture

• Handle onboarding of new employees including setup of workspace technology and building access.
• Provide general support and hospitality for visitors VIPs and executive guests.
• Coordinate recognition events birthdays milestones and cultural activities to strengthen team engagement.
• Plan and oversee team-building volunteer and community outreach events.

Administrative Support

• Report to and coordinate with the Program Management Team (PMT) Directors.
• Coordinate Program Management Team (PMT) Directors schedules.
• Schedule and facilitate meetings including ordering meals when necessary.
• Develop and implement office policies procedures and standards.
• Coordinate office equipment maintenance with IT.
• Track and monitor office budget for supplies events and facility needs.
• Serve as the internal communications hub for office-wide updates reminders and scheduling information.
• Coordinate program wide All Hands meetings including aligning PMT leadership calendars scheduling issuing invitations securing space ordering catering and ensuring technology is in place.

Required Experience:

• 8 years experience working as an Administrative Assistant or Office Manager in a busy office atmosphere
• Bachelors degree preferred or equivalent work experience
• Proficiency in Microsoft Suite including Word Outlook Excel and PowerPoint
• Self-motivated decision maker and problem solver
• Strong planning organizational and communication skills
• Client-focused and a strong work ethic
• Must be able to pass a federal background check

#LI-AW1 #LI-ONSITE

Compensation Range:

STV offers the following benefits Health insurance including an option with a Health Savings Account Dental insurance Vision insurance Flexible Spending Accounts (Healthcare Dependent Care and Transit and Parking where applicable) Disability insurance Life Insurance and Accidental Death & Dismemberment 401(k) Plan Retirement Counseling Employee Assistance Program Paid Time Off (starting at 16 days) Paid Holidays (9 days) Back-Up Dependent Care (up to 10 days per year) Parental Leave (up to 80 hours) Continuing Education Program Professional Licensure and Society Memberships

STV is committed to paying all of its employees in a fair equitable and transparent manner. The listed pay range is STVs good-faith salary estimate for this position. Please note that the final salary offered for this position may be outside of this published range based on many factors including but not limited to geography education experience and/or certifications.

Not sure this role is the perfect match We encourage you to apply if STVs work and values resonate with you. We know great candidates dont always meet every qualification and research shows women and people of color are less likely to apply unless they do. At STV we believe strong talent comes from a wide range of backgrounds and your skills and experience may align with this or another opportunity as we continue to grow.