The Division of Air Quality monitors and regulates emissions to the air in Delaware.
Click here for more information about the Division of Air Quality.
Summary Statement
This position provides the administrative support necessary to oversee daily operations and efficient functioning of the Division of Air Quality at DNREC. The position provides administrative support for the Division Director as well as supporting a variety of operational areas of the office. The office manager also coordinates back-up support for the Divisions Grantham Lane office. Principle duties include providing administrative support for the Division Director and other Division staff document preparation logging process tracking database management file organization and management contact with the general public and regulated community placing legal notices scheduling public hearings and scheduling interviews for hiring.
Essential Functions
Essential functions are fundamental core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive employees can complete job duties of a similar kind not specifically listed here.
Plans coordinates and manages all aspects of regional county division or department level office operations.
Interprets explains and ensures compliance with state federal or other relevant laws rules regulations standards policies and procedures.
Manages administrative support communications and support services including fleet management forms/records management facilities management inventory equipment maintenance and repair mail distribution and other agency-specific functions.
Conducts research and analyzes data to make recommendations on personnel staff coverage workflow cost reduction recordkeeping performance standards equipment and supply utilization or other functions supported. May assist with onboarding and training of new employees.
Ensures deadlines and performance measures are met monitors workflow to adjust priorities and recommends improvements.
Oversees and manages record-keeping systems or logs to file track and retrieve documents.
Maintains and participates in modernization of information systems or databases.
Drafts manages and distributes communications and other materials for public and/or internal use.
Manages office supplies and equipment. Troubleshoots less complex technology or equipment errors/issues and contacts appropriate vendor or information technology personnel to resolve as needed.
Supports contracting and procurement processes and monitors adherence to budgets applicable agreements grants or contracts; notifies supervisor of issues. May assist with budget preparation and monitoring.
Uses automated information systems and computer software to enter update modify delete retrieve and report on data.
Performs other related duties as required.
Job Requirements
JOB REQUIREMENTS for Office Manager
Applicants must have education training and/or experience demonstrating competence in each of the following areas:
Six months experience in evaluating office operations such as workflow priorities and performance and making recommendations for improvements.
Two years experience in performing administrative specialist work such as composing official documents drafting and distributing communications or other materials tracking and resolving issues with workflow assisting with research special projects or data/information management or other similar work in support of administrative technical program and/or office operations.
Two years experience in using standard computer software/applications to create documents develop spreadsheets or maintain/update databases.
Two years experience in collecting compiling and evaluating data from multiple sources to prepare reports letters or other administrative documents.
One year of experience in providing guidance and consultation to management customers and others on administrative matters.
Conditions of Hire
DNREC does not provide sponsorship for holders of H-1 B Visas.
Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
As a condition ofhire you must possess a valid drivers license (not suspended revoked or cancelled or disqualified from driving).
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process.
Individuals who use TDD may request auxiliary aid or service by calling or by visiting.
If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support you may call or email .
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
Required Experience:
IC
IntroductionThe Division of Air Quality monitors and regulates emissions to the air in Delaware.Click here for more information about the Division of Air Quality.Summary Statement This position provides the administrative support necessary to oversee daily operations and efficient functioning of ...
Introduction
The Division of Air Quality monitors and regulates emissions to the air in Delaware.
Click here for more information about the Division of Air Quality.
Summary Statement
This position provides the administrative support necessary to oversee daily operations and efficient functioning of the Division of Air Quality at DNREC. The position provides administrative support for the Division Director as well as supporting a variety of operational areas of the office. The office manager also coordinates back-up support for the Divisions Grantham Lane office. Principle duties include providing administrative support for the Division Director and other Division staff document preparation logging process tracking database management file organization and management contact with the general public and regulated community placing legal notices scheduling public hearings and scheduling interviews for hiring.
Essential Functions
Essential functions are fundamental core functions common to all positions in the class series. These functions are not an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive employees can complete job duties of a similar kind not specifically listed here.
Plans coordinates and manages all aspects of regional county division or department level office operations.
Interprets explains and ensures compliance with state federal or other relevant laws rules regulations standards policies and procedures.
Manages administrative support communications and support services including fleet management forms/records management facilities management inventory equipment maintenance and repair mail distribution and other agency-specific functions.
Conducts research and analyzes data to make recommendations on personnel staff coverage workflow cost reduction recordkeeping performance standards equipment and supply utilization or other functions supported. May assist with onboarding and training of new employees.
Ensures deadlines and performance measures are met monitors workflow to adjust priorities and recommends improvements.
Oversees and manages record-keeping systems or logs to file track and retrieve documents.
Maintains and participates in modernization of information systems or databases.
Drafts manages and distributes communications and other materials for public and/or internal use.
Manages office supplies and equipment. Troubleshoots less complex technology or equipment errors/issues and contacts appropriate vendor or information technology personnel to resolve as needed.
Supports contracting and procurement processes and monitors adherence to budgets applicable agreements grants or contracts; notifies supervisor of issues. May assist with budget preparation and monitoring.
Uses automated information systems and computer software to enter update modify delete retrieve and report on data.
Performs other related duties as required.
Job Requirements
JOB REQUIREMENTS for Office Manager
Applicants must have education training and/or experience demonstrating competence in each of the following areas:
Six months experience in evaluating office operations such as workflow priorities and performance and making recommendations for improvements.
Two years experience in performing administrative specialist work such as composing official documents drafting and distributing communications or other materials tracking and resolving issues with workflow assisting with research special projects or data/information management or other similar work in support of administrative technical program and/or office operations.
Two years experience in using standard computer software/applications to create documents develop spreadsheets or maintain/update databases.
Two years experience in collecting compiling and evaluating data from multiple sources to prepare reports letters or other administrative documents.
One year of experience in providing guidance and consultation to management customers and others on administrative matters.
Conditions of Hire
DNREC does not provide sponsorship for holders of H-1 B Visas.
Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
As a condition ofhire you must possess a valid drivers license (not suspended revoked or cancelled or disqualified from driving).
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.
Benefits
To learn more about the comprehensive benefit package please visit our website at Process
The application and supplemental questionnaire are evaluated based upon a rating of your education training and experience as they relate to the job requirements of the position. It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment job title and job duties. For education and training list name of educational provider training course titles and summary of course content. Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment education and training history as it relates to the job requirements.
Once you have submitted your application on-line all future correspondence related to your application will be sent via email. Please keep your contact information current. You may also view all correspondence sent to you by the State of Delaware in the My Applications tab .
Accommodations
Accommodations are available for applicants with disabilities in all phases of the application and employment process.
Individuals who use TDD may request auxiliary aid or service by calling or by visiting.
If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support you may call or email .
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression.
The official website of the State of Delaware. Find information about state government, programs, and services. The First State is located in the Northeast U.S.
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