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Office Development Administrative Assistant
Job Location:
Job Location:
Saint Louis, MI - USA
Yearly Salary:
$ 34000 - 38000
Yearly Salary:
Posted:
13 June 2026 (30+ days ago)
Posted:
Application Deadline:
10 September 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Position Title
Office / Development Administrative Assistant
Position Summary
The Office / Development Administrative Assistant supports the daily operations and administrative functions of the organization to help advance its mission and programs. This position plays a key role in maintaining efficient office processes supporting staff and Members coordinating communications assisting with financial and donor records and helping ensure organizational compliance. The ideal candidate is organized adaptable mission-driven and comfortable working in a collaborative nonprofit environment
Key Responsibilities:
Administrative Operations
- Maintain a tidy and welcoming office environment
- Answer phones respond to emails and manage general organizational correspondence
- Maintain office supplies and equipment
- Coordinate schedules meetings and organizational calendars
- Support internal communications and office procedures
Financial & Grant Support
- Assist with expense tracking specifically credit receipt documentation
- Support program reporting through data entry and review
Donor & Community Relations
- Assist with donor acknowledgments mailings and fundraising event logistics
- Maintain donor and alumni profiles and gift records
- Support outreach efforts community engagement activities and organizational events
- Provide excellent customer service to Members partners and community members
Board & Leadership Support
- Support board meeting schedules materials agendas and minutes
- Support special projects as requested by the Executive Director
- Assist with policy updates reporting requirements and organizational documentation
Human Resources
- Support Member onboarding personnel files and time tracking
- Assist with Member communications
- Support Member events and weekly meetings through notetaking and attendance
Facility
- Maintain building supply and food inventory
- Perform light bi-weekly cleaning including bathrooms and kitchen
- Oversee vehicles use logs and parking
- Help maintain compliance with organizational policies and workplace procedures
- Maintain secured physical filing areas and document retention schedules
- Oversee secured technology equipment inventory
Qualifications
- Associate degree or equivalent experience preferred
- 2 years of administrative or office management experience preferably in a nonprofit setting
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency in Google Workspace Microsoft Office Suite and database systems
- Ability to work independently and collaboratively in a small team environment
- Experience with nonprofit software donor databases or grant administration is a plus
Desired Skills
- Commitment to the organizations mission and values
- Flexibility and adaptability in a small nonprofit environment
- Attention to detail and strong time management skills
- Professionalism discretion and sound judgment
- Ability to manage multiple priorities with limited resources
- Strong interpersonal and community relations skills
Compensation
$34000 - $38000 annual salary based on experience. Benefits include health insurance reimbursement paid time-off and retirement match.
Equal Opportunity Statement
Partnership for Youth Inc. dba AmeriCorps St. Louis is an equal opportunity employer committed to creating an inclusive workplace that reflects the communities we serve.
Required Experience:
Junior IC
About Company
AmeriCorps St. Louis focuses on the training and development of the next generation of public service leaders while building the capacity of partner agencies to achieve impactful community results.
