Office Coordinator (Mortgage Banking)

About CBC Mortgage Agency

Voted as one of the top 20 places to work in Utah and winner of Best Communication in the State of Utah. CBC Mortgage Agency (CBCMA) has established a record of success and growth and is looking for individuals and professionals who want to take their careers to the next level in a comfortable workplace with an environment that encourages networking and team addition to great perks the position offers competitive wages as well as an excellent benefits package including medical dental vision and life insurance coverages short and long-term disability 401(k)-plan retirement investment and more benefit addition to these great benefits we offer 11 paid holidays and paid time off (PTO). If this is the opportunity that youve been waiting for apply today!

ABOUT CEDAR BAND CORPORATION (The Parent Company)

We are a federally chartered tribal corporation wholly owned by the Cedar Band of Paiutes. Deeply rooted in our rich history we provide industry-leading military and government contractor services including construction management technology telecommunications and staffing solutions as well as mortgage industry convenience store and beverage distribution services to federal agencies and commercial industries. From our modest beginnings as a single IT company with one contract we have grown to ten branded companies across the nation. Headquartered in Cedar City Utah with regional offices and project sites in South Jordan UT; Las Vegas NV; Yuma AZ; and more locations we employ over 100 employees who are all committed to our vision to be an industry leader as a tribally owned business that provides world-class service. To attract and retain high-caliber employees we offer competitive compensation excellent benefits and a dynamic work environment based on open communication and honesty.

Job Summary:

The Office Coordinator provides administrative and accounting support to ensure the efficient operation of the office. This position is responsible for serving as the primary receptionist and providing general office support to employees and visitors. The ideal candidate is organized detail-oriented customer-focused and enjoys performing a variety of administrative duties in a fast-paced mortgage banking environment.

Duties/Responsibilities:

Reception and Customer Service

• Greet visitors in a professional and courteous manner.
• Answer and direct incoming phone calls.
• Receive sort and distribute incoming mail and deliveries.
• Prepare outgoing mail and packages.
• Maintain a clean organized and welcoming reception area.
• Provide exceptional customer service to employees clients vendors and visitors.
• Other duties tasks and responsibilities as assigned by management.

Office Administration

• Order and maintain office and kitchen supplies.
• Assist with meeting room preparation and office events.
• Coordinate service requests with office vendors and building management.
• Assist with employee onboarding and office setup.
• Support the Accounting department with administrative tasks.
• Other duties tasks and responsibilities as assigned by management.

Required Skills/Abilities:

• Ability to prioritize multiple responsibilities and meet deadlines
• Strong verbal and written communication skills
• Professional telephone etiquette and customer service skills
• Ability to work independently with minimal supervision
• Ability to maintain confidentiality
• Positive team-oriented attitude with a willingness to assist wherever needed
• Knowledge of accounts payable procedures and office administration

Preferred Skills/Abilities:

• Associate degree or accounting coursework
• Two or more years of accounts payable bookkeeping receptionist or administrative experience preferred
• Experience with computerized accounting software

Education and Experience:

• High school diploma or equivalent required
• Proficiency with Microsoft Office especially Outlook and Excel

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
• Ability to communicate effectively in person by telephone or electronically.

Work Authorization/Security Clearance:

Must be authorized to legally work within the United States of America.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.