Office Coordinator (19 Hours Per Week)

NOTICE OF JOB POSTING

POSITION TITLE: OFFICE COORDINATOR

PARKS & RECREATION

NON-UNION GRADE 8

PART-TIME (19 HOURS PER WEEK)

PAY RANGE: $25.1770 TO $33.8401 PER HOUR

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provide administrative operational and project support to the Parks and Recreation Department.
• Assist the Department Head with coordinating departmental schedules meetings field and facility use recreational programs special events and contractor activities.
• Serve as the first point of contact for residents vendors community organizations and other Town departments providing responsive customer services and support.
• Assist with the preparation administration and monitoring of departmental operating and capital budgets including expense tracking purchasing and budget reporting.
• Assist with departmental projects and process improvement initiatives including tracking timelines deliverables and project outcomes.
• Assist with the preparation and administration of Requests for Proposals (RFPs) contracts and procurement activities in accordance with Town policies.
• Assist with correspondence reports presentations agendas meeting minutes and other departmental documents.
• Maintain accurate and organized records files contracts grant documentation and project records.
• Work collaboratively with Town Departments consultants contractors community organizations and regulatory agencies.
• Perform general administrative duties including records management data entry filing and document preparation.
• Perform other duties as assigned.

QUALIFICATIONS:

Necessary Knowledge and Skills:

• Knowledge of modern office administration practices procedures and record keeping systems.
• Knowledge of budgeting principles financial tracking purchasing procedures and expense management.
• Knowledge of project coordination and administrative support practices.
• Knowledge of grant administration processes including application reporting and compliance requirements.
• Working knowledge of procurement procedures and contract administration.
• Familiarity with municipal government operations and public sector customer service principles is desirable.
• Stronge organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills including the ability to prepare correspondence reports meeting materials and presentations.
• Proficiency in Microsoft Office Suite including Word Excel Outlook and PowerPoint and the ability to learn department-specific software applications.
• Strong analytical and problem-solving skills including the ability to gather organize and interpret information.
• Effective project management and coordination skills including tracking timelines deliverables and project outcomes.
• Excellent customer service and interpersonal skills with the ability to interact professionally with employees residents vendors contractors and community organizations.

Ability to:

• Ability to work independently with minimal supervision while exercising sound judgement and discretion.
• Ability to maintain accurate records and prepare detailed reports and documentation.
• Ability to coordinate schedules meetings projects and multiple competing priorities in a fast-paced environment.
• Ability to assist with budget development grant administration capital planning activities and process improvement initiatives.
• Ability to establish and maintain effective working relationships with Town staff elected officials consultants contractors community organizations and the public.

EDUCATION & EXPERIENCE:

• Associates degree or equivalent; additional qualifications in office administration or a related field are a plus.

Diversity & Inclusion is a key component of our success as an organization. The Town of Bridgewater is an Equal Opportunity Employer and encourages all qualified individualsregardless of background experience or strengthsto apply.

Required Experience:

Junior IC