Office Clerk II FT Secretary to the Assistant Superintendent for Instruction

POSITION VACANCY

POSTING DATE ï½ May 29 2026

West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972 Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race color religion national origin ancestry gender age disability sexual orientation veteran military status or domestic violence victim status. Any student parent employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:

Title IX Coordinator
West Irondequoit CSD
321 List Avenue
Rochester New York 14617

SECRETARY TO THE ASSISTANT SUPERINTENDENT OF INSTRUCTION

JOB DESCRIPTION

Job Summary:

Performs a wide variety of secretarial functions in the Office of Instruction. Work requires knowledge of district policy and procedures and requires judgment and initiative in order to handle effectively the wide variety of situations that arise daily.

Job Duties:

1. Provide daily office maintenance and administrative support.
2. Manage calendar of ASI including scheduling a variety of district wide meetings.
3. Maintain all home-schooling records and regular communication with home schooling families.
4. Schedule/track observations and goal reviews.
5. Process district-wide conference request forms (including booking of flights and hotels).
6. Process district-wide textbook orders.
7. Prepares purchase requisitions.
8. Handle all COSER activity.
9. Submit bills to BOCES for expenses and substitute costs.
10. Monitor charge-backs
11. Forward in-service credits due to personnel office.
12. Enter out of district Professional Learning and in-district leadership Professional Learning into the Frontline database.
13. Assists ASI in preparation of district-wide professional learning events.
14. New Teacher/Mentor preparation.
15. 3-8 Assessments ï½ communications and supplies to secretaries collection organization & transport to BOCES for scoring
16. Create and communicate 6 day letter calendar K-6 report card/marking period calendars.
17. Update & send out faculty handbook annually.
18. Organize & communicate K-6 orientation & screenings
19. Assist in organizing application/approvals & payroll vouchers for summer curriculum work.
20. Order and monitor staff development materials.
21. Set up for meetings; type copy and collage materials.
22. Record & process mileage reimbursement.
23. Update and assist in monitoring monthly budget and grant reports.
24. Type curriculum and assessment documents; bin/copy for distribution.
25. Produce all board of Education curriculum presentation reports for ASI.
26. Support all Office of Instruction Directors and Teachers on Special Assignment.
27. Keep updated records on Curriculum & Instruction committee memberships such as District Curriculum Council and DEI Coalition.
28. Support Office of Human Resources and Business with duties as assigned.
29. Manage student teachers/observers manage database connect with Principals on possible placements.
30. Perform other duties as assigned.

Skills and Qualifications:

Per Civil Service ï½ Office Clerk II

Full performance knowledges skills abilities and personal characteristics: Good knowledge of office terminology practices procedures routines and equipment; good knowledge of business arithmetic and English; good knowledge of the techniques involved in record keeping; good knowledge of the techniques involved in establishing and maintaining a filing system; skill in accurately keyboarding at 40 words per minute; ability to conduct searches for information from various sources; ability to work with forms; ability to prepare written communication arithmetic and standard written reports; ability to operate office machines such as the electronic work station adding machine calculator photo copier and facsimile machine; ability to understand and carry out complex oral and written instructions; ability to express oneself clearly; ability to readily acquire familiarity with departmental organization functions laws policies and regulations; ability to deal with the public; good judgment in solving relatively complex clerical problems; initiative; resourcefulness; tact; courtesy; integrity; health commensurate with the demands of the position.