Office Associate Keyboarding
Job Location:
Springfield, VT - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Job Requisition ID:57106 IPR#26-01570
Opening Date: 06/26/2026
Closing Date: 07/13/2026
Agency: Department of Transportation
Class Title:OFFICE ASSOCIATE - 30015
Skill Option:Keyboarding
Salary: Anticipated Starting Salary (Effective 7/1/26) $4144 Monthly; Full Range: $4144 - $5429 Monthly
Job Type: Salaried
Category:Full Time
County: Sangamon
Number of Vacancies: 2
Bargaining Unit Code:RC014 Clerical Employees AFSCME
This position is a union position; therefore provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this positionMUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
Applications submitted via email or any paper manner (mail fax hand delivery) will not be considered.
Why Work for Illinois
Working with the State of Illinois is a testament to the values of compassion equity and dedication that define our state. Whether youre helping to improve schools protect our natural resources or support families in need youre part of something biggersomething that touches the lives of every person who calls Illinois home. No matter what state career youre looking for we offer jobs that fit your life and your scheduleflexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Illinois Department of Transportation is seeking to hire an Office Associate. The successful candidate will gather necessary information required for research and data to technical staff and also maintain and update the Bureau of Claims file systems serve as receptionist process incoming checks and type invoices/vouchers for payment to claimants and businesses ensuring accuracy of payee information and payment amount. The Bureau of Claims handles confidential and personally identifiable information daily. The successful candidate will ensure the security and confidentiality of this information.
- Gathers necessary information required for research and data to technical staff.
- Updates and maintains the computerized Bureau of Claims file system by accessing the Risk Evaluation And Legal Management database (REALM).
- Maintains the Bureau of Claims file system.
- Serves as receptionist.
- Keyboards invoices and vouchers for payment to claimants and businesses ensuring accuracy of payeeinformation and payment amount.
- Performs other duties as required or assigned which are reasonably within the scope of the dutiesenumerated above.
- Requires knowledge skill and mental development equivalent to completion of high school.
- Requires two years of office experience.
- Requires ability to keyboard accurately 45 wpm.
- Prefers ability to follow oral and written instructions.
- Prefers extensive knowledge of composition grammar spelling and punctuation.
- Prefers extensive knowledge of office practices procedures and programs.
- Requires successful completion of a background check and self-disclosure of criminal history.
- This position is considered sedentary work as defined by the U.S. Department of Labor (20 CFR 404.1567(a)). Sedentary work involves lifting no more than 10 pounds at a time and requires occasional lifting carrying walking and standing.
- The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency:
The IDOT team works diligently to provide safe cost-effective transportation for Illinois in ways that enhance quality of life promote economic prosperity and protect our are problem solvers and leaders constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs.
The department offers extensive training and career advancement opportunities.Employees also receive a robust benefit package including:
- Monday-Friday work schedule
- Flexible work schedules in several program areas (flexible time hybrid scheduling)
- Health Life Vision and Dental Insurance
- Pension Plan
- (12) Weeks paid Maternity/Paternity Leave
- Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
- Employees earn (12) paid Sick Days annually
- New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually
- Employees earn (3) paid Personal Days annually
- (13-14) paid holidays annually (based on start date)
- Tuition Reimbursement
- Employee Assistance Program and/or mental health resources
We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors.
Work Hours: 8:00 AM - 4:30 PM Monday - Friday
Work Location: 2300 S Dirksen Pkwy Springfield Illinois 62764
Work Office: Office of Chief Counsel / Bureau of Claims
Posting Group: Office & Administrative Support; Transportation
APPLICATION INSTRUCTIONS
Use the Apply button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees a link is available at the top left of the homepage in the blue ribbon.
Non-State employees should log in on the using the View Profile link in the top right of the homepage in the blue ribbon. If you have never before signed in you will be prompted to create an account.
If you have questions about how to apply please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on click Application Procedures in the footer of every page of the website.
Seasonal and temporary workers should use a personal e-mail address when applying for jobs.
The main form of communication will be through email. Please check your junk mail spam or other folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
Required Experience:
IC
About Company
You won't find Steve Martin at the Illinois Department of Transportation (IDOT), but the agency is all about planes, trains, and automobiles. The IDOT plans, constructs, and maintains Illinois' transportation network, including its highways and bridges, airports, public transit, rail ... View more
