Office Associate II

.

Maine Department of Transportation

DESCRIPTION:
This position provides office and administrative support within the Office & Administrative Support Job Family. The role performs complex and varied clerical functions requiring knowledge of modern office practices equipment and established procedures. Responsibilities include independently managing information selecting appropriate processes and supporting operational production and administrative needs.

REPRESENTATIVE TASKS:

• Follow state policies related to human resources information security and confidentiality requirements.
• Prepare correspondence reports forms publications charts graphs maps and other informational materials using office software and graphic tools.
• Maintain and update web content and computerized records forms and documents.
• Review documents identify errors or irregularities determine facts and take appropriate action.
• Perform administrative duties including scheduling travel arrangements appointment coordination and document review.
• Coordinate and deliver workshops training and orientation sessions.
• Administer and score examinations according to established procedures.
• Track contracts and licenses; collect reconcile and process fees and funds.
• Assist customers provide technical guidance and interpret applicable policies procedures regulations and requirements.
• Develop standard work procedures and may provide leadership scheduling training and oversight for team members.

KNOWLEDGES SKILLS AND ABILITIES REQUIRED:

• Knowledge of modern office practices equipment graphics publication processes and internet-based information distribution.
• Ability to prepare correspondence reports presentations forms and computerized documents.
• Ability to perform administrative and secretarial functions manage records reconcile funds and process information accurately.
• Ability to interpret and apply laws rules policies procedures and documentation requirements.
• Ability to create informational materials update web content and use office technology effectively.
• Ability to coordinate training communicate information clearly resolve routine problems and exercise sound judgment.
• Ability to identify errors analyze situations make recommendations and support team operations.

MinimumQualifiations:(Entry level knowledges skills and/or abilities may be acquired throughBUTARENOTLIMITEDTOthe following coursework/training and/or experience.)

Training education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex varied office support tasks and 2) the ability to use independent decision-making on the appropriate processes to follow information to process and actions to take in accordance with standard positions in this classification assume the qualifications of:Office Assistant IOffice Assistant II andOffice Associate I.

LICENSING/REGISTRATION/CERTIFICATIONREQUIREMENTS:(These must be met by all employees prior to attaining permanent status in this class.)

Some positions may require possession of a valid Class B Maine Motor Vehicle Operators License.

Application Instructions:

Interested applicants need to apply online by clicking theApply for this Opening/Apply Nowbutton along with uploading a cover letter current resume and any applicable copies of post-secondary transcripts licensing registration and certifications.

For general questions or for Current MaineDOT employees in the Transportation Worker series who wish to be considered for a transfer and must complete and submit a Transportation Worker Reassignment Form indicating your interest please contact: Maine Department of Transportation Attn: Erica Cyr Human Resources Specialist 66 Industrial Drive Augusta Maine 04333. Telephone: Email:

Why join our team

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• Work-Life Fit Rest is essential. Take time for yourself using 13 paid holidays and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.

• Wellness We care about you and your familys wellbeing offering 12 days of sick leave annually to help you stay healthy.

• Health Insurance Coverage The State of Maine pays 85%-95% of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find the premium costs for you and your family including the percentage of dependent coverage paid by the State.

• Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).

• Retirement Plan The State contributes the equivalent of 14.11% of the employees pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for an extensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.

If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.

.

If you are unable to complete the online application please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.