Office Associate II Anticipated Vacancy

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Maine Department of Transportation

Salary: $17.30 - $24.91

To view the full salary scheduleclick here.

Office/Bureau: Maintenance and Operations

Location: Augusta ME

Opening Date:June 29 2026

Closing Date:July 14 2026

Job Description:

This is an office and administrative support position for the Bureau of Maintenance and Operations located at MaineDOTs Headquarters in Augusta. This employee will be responsible for making independent decisions and carrying out a wide variety of complex clerical work in accordance with established processes and procedures. This person shall have the ability to identify the accuracy and completeness of the information that is presented for processing identify additional items that may be necessary and take steps to address those items. This position is responsible for the verification and prompt payment of paint and salt invoices which represent between 4000 and 5000 loads of salt and between $7-9 million in payments throughout the entire year along with delivery orders and journals. Training for Adobe Creative Suite will also be provided to enable this position to continue to provide ongoing support for the Bureaus work plan management and annual scheduling tool the M&O Calendar. Finally this position will involve routine customer service by answering the Bureaus main telephone lines and providing backup and support for the Bureaus clerical group.

KNOWLEDGES SKILLS AND ABILITIES REQUIRED:

• Knowledge of modern office practices equipment graphics publication processes and internet-based information distribution.

• Ability to prepare correspondence reports presentations forms and computerized documents.

• Ability to perform administrative and secretarial functions manage records reconcile funds and process information accurately.

• Ability to interpret and apply laws rules policies procedures and documentation requirements.

• Ability to create informational materials update web content and use office technology effectively.

• Ability to coordinate training communicate information clearly resolve routine problems and exercise sound judgment.

• Ability toidentifyerrors analyze situations make recommendations and support team operations.

MinimumQualifications:(Entry level knowledges skills and/or abilities may beacquiredthroughBUTARENOTLIMITEDTOthe following coursework/training and/or experience.)

Training education or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex varied office support tasks and 2) the ability to use independent decision-making on the appropriate processes to follow information to process and actions to take in accordance with standard positions in this classification assume the qualifications of:Office Assistant IOffice Assistant II andOffice Associate I.

Licensing/Registration/Certification Requirements:(These must be met by all employees prior toattainingpermanent status in this class.)

Some positions may require possession of a valid Class B Maine Motor Vehicle Operators License.

Application Instructions:

Interested applicants need to apply online by clicking theApply for this Opening/Apply Nowbutton along with uploading a cover letter current resume and any applicable copies of post-secondary transcripts licensing registration and certifications.

If have general questions please contact MaineDOT Human Resources at or via email at

Why join our team

No matter where you work across Maine state government you find employees who embody our state mottoDirigo or I leadas they provide essential services to Mainers every day. We believe in supporting our workforces health and wellbeing with a valuable total compensation package including:

• Work-Life Fit Rest is essential. Take time for yourself using13 paid holidays and3 weeks of vacation leaveannually. Vacation leave accrual increases with years of service and overtime-exempt employees receive personal leave.

• Wellness We care about you and your familys wellbeing offering12 days of sick leaveannually to help you stay healthy.

• Health Insurance Coverage The State of Maine pays85%-95%of employee-only premiums ($11196.96 - $12514.32 annual value) depending on salary. Use this chart to find thepremium costsfor you and your family including the percentage of dependent coverage paid by the State.

• Dental Insurance The State of Maine pays 100% of employee-only dental premiums ($358.08 annual value).

• Retirement Plan The State contributes the equivalent of18.91%of the employees pay towards the Maine Public Employees Retirement System (MainePERS).

State employees are eligible for an extensive and highly competitive benefits package covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

Theres a job and then theres purposeful transformative work. Our aim is to create a workplace where you can learn grow and continuously refine your skills. Applicants demonstrate job requirements in differing ways and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members and our process ensures an inclusive environment to applicants of all backgrounds including diverse race color sex sexual orientation or gender identity physical or mental disability religion age ancestry national origin familial status or genetics.

If youre looking for a great next step and want to feel good about what you do wed love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If youre currently reading this and hesitating to apply for that reason we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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If you are unable to complete the online application please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.