Office Assistant

Applications are accepted exclusively through the City of Ventura Career Site:
Submissions through other websites or methods will not be accepted.

Pay & Benefits

Whether youre starting your career journey or seeking new opportunities we welcome all and offer:

• Competitivepayandbenefits
• Strong supportfor professional development
• Vacation & Holiday Compensation
• Deferred Compensation
• CalPERS Retirement
• Tuition Reimbursement & Bilingual Pay
• Eligibility as a Public Service Loan Forgiveness (PSLF) employer

Pay (Hourly DOQ):

• Office Assistant I - $21.5317 - $26.1723
• Office Assistant II - $23.3202 - $28.3462

About the Opportunity

The City of Ventura is hiring an Office Assistant I/II to join our City Managers Office! In this role you will provide clerical administrative and front-office support while assisting the public supporting daily office operations and contributing to a dynamic and collaborative team environment. You will help ensure smooth and efficient day-to-day operations within the City Managers Office.

This role is ideal for someone who enjoys working in a busy office environment with heavy public contact and providing excellent customer service to a diverse range of internal and external customers. The position serves as a primary point of contact for the City Managers Office and involves a high volume of telephone and in-person interactions. The ideal candidate is comfortable using technology and various software systems and is confident managing clerical and administrative tasks with accuracy and attention to detail.

Key responsibilities include:

• Answer and route a high volume of telephone calls to appropriate departments responding to inquiries in a courteous and professional manner.
• De-escalate customer concerns and maintain a calm professional demeaner under pressure.
• Greet and assist members of the public providing information and support as needed.
• Create maintain and manage files records and databases including preparing documents for data entry and recordkeeping.
• Provide clerical support including drafting correspondence typing reports and proofreading and verifying documents for accuracy.
• Process incoming and outgoing mail maintain office supplies and assist with scheduling and meeting coordination.
• Perform related duties as assigned.

Minimum Qualifications Required

A combination of education training and experience equivalent to completion of the high school supplemented by additional clerical and computer coursework keyboarding abilities sufficient to perform the job and six months of clerical experience are required.

In addition Office Assistant II requires one year of experience comparable to that of the Office Assistant I at the City of Ventura (18 months related experience).

License: Depending on assignment possession of a valid California Class C drivers license may be required.

About the Department

The City Managers Office serves as the administrative leadership of the City operating under the authority granted by the City Charter adopted in 1934. The City Manager acts as the chief administrative officer and is responsible to the City Council for the oversight and administration of all City this capacity the Office provides strategic guidance to the City Council supports the development and implementation of City policies and priorities and oversees the preparation and administration of the Citys annual budget. The City Manager also appoints and directs department leadership to ensure alignment with Council goals and organizational objectives.

With a focus on responsive governance and operational excellence the City Managers Office provides overall organizational leadership to ensure the effective daily delivery of City services programs and projects. Its work is guided by the Citys General Plan and centered on meeting evolving community needs while maintaining transparency accountability and a high standard of public service.

How to Apply & Selection Process

Submit your online City job application and supplemental questionnaire by the filing deadline. Resumes may be attached but will not replace a completed application or supplemental questionnaire. All communication regarding your application will be via email so please check your inbox regularly and ensure your contact information is current.

Application Deadline: Monday June 29 2026 at 11:59 p.m.

Selection Process Timeline:

• Examination Process (Online Assessment): The examination process may include one or more assessment components designed to evaluate candidates qualifications knowledge skills and abilities related to the position.
• July 16 2026 Oral Panel Interviews
• Week of July 27 2026 Department Panel Interviews
• As a condition of employment selected candidates may be required to complete a background screening process.

While the eligibility list for this classification may be used to fill other regular vacancies at the discretion of the City this recruitment is specifically intended to fill the Office Assistant position within the City Managers Office. Candidates selected from the eligibility list will be considered for assignment to this department based on departmental needs and the candidates qualifications and experience.

Learn more about the Office Assistant by reviewing the job description here.

The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

Additional Information

To learn more about the Citys hiring process visit the City of Ventura Hiring Process page.

Questions Contact the Recruitment Team: