Office Assistant (Student)

Department of Theatre & Dance Office Assistant (Student)

Location:DepartmentofTheatre&Dance
Supervisor:DJHaugenDepartmentAdministrativeSpecialist
Contact:
Employmenttype:Studenthourlyposition
Hours:Avg.6hours/weekduringacademicyear(flexible;mayincreaseforevents)
Wage:$11.00/hr

Office Assistant Job Description

Position summary

Provide front-office event-support and publicity assistance for the Department of Theatre & Dance. The Office Assistant supports administrative operations recruitment and audition logistics promotional activities and event staffing under the direction of the Department Administrative Specialist. This student role develops office communication and event-management skills in a theatre/dance environment.

Core responsibilities

Administration & Front Desk (primary)

• Provideprofessionalphone/emailreceptionandin-personcustomerservice;greetvisitorsanddirectinquiries.

• Maintaindepartmentalofficeareas:tidycommonspacesdustcleanglassdisinfectsurfacesrestockmaterialsrackandcallboardmanagerecyclingandoutdatedpublications.

• Performdailyofficetasks:mailpickup/deliverycopyingfilingarchivingon campuserrandsandbasicdataentry.

• Handleconfidentialdepartmentinformationwithdiscretionandfollowofficedresscodeandguidelines.

Publicity & Communications

• UpdateDepartmentPublicityscheduleeachsemesterandproofallpublicitymaterialsbeforedistribution.
• PrepareandmailPreviewInvitationletterstoareahighschools;maintainrelevantExcellists.

• Createperiodicpromotionalcontentforcampusoutlets()andassistwithsocialmediarecruitmentcampaignsasassigned.

• Maintainposterdistributionlistsandcoordinateposteravailabilityandpickupforpracticumstudents.

Event & Performance Support

• Assistwithcoatcheckoperations:ensurecleanlinesssupplydelivery(programs)flashlight/batterychecksandproperstorage/hangingofcoats;deliverHouseManagerbinderbypreview.

• SupportFirstNighters:assistwithtabletopdesignprepareandorganizenametagssetup/check-inmaterialsandcoordinatepost-eventbreakdown/storage.

• AssistAdministrativeAssistantandfacultywithorientationpicnicrecruitmenteventstoursanddepartment-hostedactivities.

Auditions & Recruitment

• Assistinplanningsetupandexecutionoftheatreanddanceauditiondays:createvolunteersignupsheetsmanagevolunteerassignmentsprepareauditionschedulesandapplicantlettersandemailschedulestoapplicants.

• Setupauditionspaces(tableschairsmediasignage)preparenamebadgesmanagebeveragestationsconfirmcleanlinessplacespikemarksandsupervisestudentvolunteers.

• Leadgrouptoursforprospectivestudents;representtheDepartmentpositivelyduringrecruitmentandevents.

Other duties

• Performadditionalofficeandeventtasksasassignedtosupportdepartmentoperationsandstudentlearninggoals.

Required qualifications

• EnrolledTheatreDanceorArtsManagementstudentingoodacademicstanding.

• Excellentwrittenandverbalcommunicationandprofessionaltelephoneetiquette.

• ProficiencywithMicrosoftOffice(TeamsWordExcel)andfamiliaritywithAdobeSuite.

• Strongorganizationalskillsandabilitytobalancephonedutiesvisitorreceptionandprojectdeadlines.

• Positivefriendlyprofessionaldemeanor;abilitytorepresentthedepartmentinrecruitmentandevents.

• Trustworthyhandlingofconfidentialinformation.

• Willingnesstolearndepartmentprogramsrecruitmentproceduresandauditionprocesses.

Preferred qualifications

• Previousfront deskadministrativeorevent supportexperience.

• Experiencewithsocialmediacontentcreationorcampuspublicitychannels.

• Familiaritywiththeatricalproductionterminologyfront-of-houseproceduresorstagemanagementbasics.

• BasiccameraorAVsetupknowledgeisaplus.

Competencies & soft skills

• Dependabilityandpunctuality

• Attentiontodetailandproofreadingability

• Customer-serviceorientation

• Teamworkandabilitytosupervise/coordinatestudentvolunteers

• Timemanagementandmultitaskingundereventtimelines

• Professionaljudgmentandconfidentiality

Working conditions & expectations

• Typical work performed on campus in office and in/around performance spaces; some evening and weekend hours for required performances previews auditions and events.

• Mustadheretoofficedresscodeandbehaveprofessionallyduringpublic-facingactivities.

• Positionmayrequirelifting/movingpostersprogramsandlighteventsupplies.

Student learning outcomes

• Developtime-managementorganizationalandprofessionalofficeskills.

• Gainpracticalexperienceineventplanningfront-of-houseoperationsandauditionlogistics.

• Improvetechnicalskillswithofficeandcreativesoftwaretools

• Buildcommunicationnetworkingandteamworkexperiencewithinaperforming-artsdepartment.

• Planandimplementasocialmediarecruitmentcampaign(whenassigned).

• Serveasanintegralmemberofaprofessionaldepartmentalteam.

Compensation & scheduling notes

• Wage:$11.00/6hours/week;.

How to apply

• SubmitcurrentresumeandbriefcoverlettertoDJHaugen().Includeavailabilityforthe2026.2027academicyearandanyrelevantexperiencewitheventspublicityorfrontdeskwork.

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Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at or

The safety and success of students faculty and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students faculty and staff. You may obtain the complete report at University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.

UW is an Equal Opportunity Employer:

Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.