Office Assistant

Santa Barbara Unified School District

Classified Job Description

The first day of work for this position is August 10 2026

Title: Office Assistant

Salary Schedule Range: 24

Starting pay rate(based on experience)
$21.85 - $23.76

Hours per day: 8

Months per year: 10

Purpose of Position: To perform a variety of general clerical duties including data entry filing or maintaining records or reports in support of an assigned school or department.

Employment Status: Full-time (FLSA Non-exempt)

Reporting: Reports to an assigned supervisor

Location: San Marcos High School

Essential Functions:

Using a computer and mass market software such as MS Office or Google Suite type letters memoranda schedules bulletins certificates lists forms and other documents from straight copy rough draft notes or verbal instructions; enter data.

Perform reception duties and answer telephones; take and relay messages; greet students parents and the public and provide routine information; direct inquiries to the appropriate person or office.

Duplicate and distribute a variety of records reports and other materials as directed.

Maintain a variety of logs records and files related to an assigned office or function; sort classify and file materials in alpha numeric or other required sequence.

Distribute documents forms and information items to students parents staff and members of the public as directed.

Operate a variety of contemporary office equipment.

Sort and distribute incoming US and District mail.

Assist with attendance-related activities or various other projects as requested.

Provide interpretation in meetings and for students staff parents and other parties as assigned by the position; translate notes letters and other materials as needed.

Maintain consistent and punctual attendance.

Other Functions:

Perform related duties as assigned.

Working Conditions & Physical Demands:

Inside work with no exposure to weather conditions.

Hearing and speaking to exchange information in person or on the telephone; seeing to read a variety of documents; dexterity of hands and fingers to operate office equipment; sitting for extended periods of time; bending kneeling or stooping; reaching overhead to retrieve or store materials.

Knowledge Skills and Abilities:

Knowledge of contemporary office practices and equipment including mass market software programs such as MS Office and Google Suite.

Knowledge of record-keeping and filing practices.

Ability to keyboard to enter data or create documents.

Ability to perform basic mathematical calculations with accuracy.

Ability to develop and maintain productive working relationships with school site staff students parents or guardians and District staff.

Ability to use appropriate telephone and e-mail etiquette.

Ability to process a high-volume of work with accuracy.

Ability to understand and follow verbal and written directions.

Ability to meet schedules and timelines.

Education Training and Experience:

Any combination equivalent to graduation from high school and one (1) year of clerical experience.

Additional Requirements:

Successful passage of written or performance examination.

*This position is eligible for Language Services premium pay

The Santa Barbara Unified School District prohibits discrimination harassment intimidation and bullying based on actual or perceived race or ethnicity color ancestry national origin nationality immigration status religion sex sexual orientation gender gender identity gender expression or disability affiliation with Scouting America or other designated youth groups association with a person or group having one or more of these characteristics or any other basis protected by law in its educational programs activities and employment. Direct questions or complaints to Student & Family Services 720 Santa Barbara Street Santa Barbara CA 93101; ext. 6278 or 6208 (English and Spanish); .

Title IX Coordinator the principal at each school site serves as that sites Title IX Coordinator; Title II/ADA Coordinator/Section 504 Coordinator Student & Family Services 720 Santa Barbara Street Santa Barbara CA 93101 ext. 6278 or 6208