Office Assistant

Our story is simple: were a real estate company focused on epicenters of innovation for media and tech. That was our Chairman and CEO Victor Colemans vision when he founded the company in 2006. He began building a seasoned team purchased two Hollywood studio lots and dramatically expanded our California office footprint by taking the company public in 2010.

Today from our Los Angeles headquarters to Silicon Valley to San Francisco to Seattle to Vancouver and beyond we own transform build and operate marquee office and studio properties. Fortune 500 premier growth companies and groundbreaking start-ups with an emphasis on those in the media and tech industries call these properties home. Our expertise and our industry relationships enable us to access markets and assets ahead of the curve. We concentrate on where the talent is and wants to bejust like our tenants and clients. We work closely with them to find and create the perfect environment and to provide the services that enable their employees to thrive.

We build we create value and were always looking towards whats next.

Job Summary:

Responsible for the professional and efficient management of visitors vendors and clients as well as telephone calls and messages and for a variety of clerical duties that support the regional office. The Office Assistant also maintains office operations by receiving and distributing communications maintaining office supplies and equipment serving clients. They represent the Company to both internal staff and external clients in a manner that is consistently professional knowledgeable tactful poised and efficient.

What Youll Do:

• Organize and coordinate office operations and procedures to ensure organizational effectiveness and efficiency.

• Maintain office and kitchen tidiness.

• Order and retrieve food deliveries.

• Front Desk Duties

  • Answer phones and transfer calls to the appropriate staff member.

  • Take and distribute accurate messages.

  • Greet the public and clients and direct them to conference rooms or offices.

  • Coordinate messenger and courier services.

• Assist with special events such as board meetings or VIP client arrivals.

• Receive sort and distribute incoming mail.

• Prepare all outgoing mail with addresses and correct postage.

• Coordinate conference room schedules and appointments.

• Update and maintain the internal phone list for the office.

• Maintain office aesthetics and the upkeep of non-IT-related equipment.

• Maintain office efficiency:

  • Maintain current inventory.

  • Anticipate supply needs.

  • Order and manage all office supplies and office furniture.

  • Process vendor invoices through Nexus payables.

• Oversee and implement green and recycling initiatives.

• Perform work-related errands as requested such as going to the post office.

• Coordinate with the building maintenance team for repairs and maintenance.

• Provide administrative support as needed to the Portfolio Manager VP of Portfolio Management and Property Teams.

• Perform miscellaneous duties as assigned.

What Youll Need:

• Bachelors Degree in business or related field preferred.

• 1-2 years office administration or office assistant experience required.

• Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows Word Excel and PowerPoint.

• Extremely flexible proactive highly organized and ability to shift priorities multi-task and handle heavy work flow processing under time-sensitive deadlines.

• Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.

• Strong verbal/written communication skills with the ability to interact well with all levels of corporation.

• Polished professional demeanor with strong presentation and interpersonal skills.

• Ability to maintain confidentiality and follow through to complete tasks.

Hudson Pacific Properties is proud to be an Equal Opportunity employer. We consider all qualified applicants for employment without regard to race color religion creed sex gender identity or expression national origin age disability medical condition marital status sexual orientation genetic information protected veteran status or any other basis protected by applicable law including federal state and local fair chance laws.

Employment is contingent upon completion of applicable screenings in accordance with local laws.

The company uses E-Verify to confirm the identity and employment eligibility of all new hires.

If you require a reasonable accommodation during the application or hiring process please notify us at so we can support you throughout the recruitment experience.

Required Experience:

Junior IC