Office Assistant

The Office Assistant is a student member of the Housing & Residence Life team. This position maintains responsibility for working as part of the front desk operation. The OA positions are regarded as University representatives. Therefore they should conduct themselves in an honest conscientious and professional manner. OAs are expected to maintain confidentiality and the integrity of the office.

Duties & Responsibilities:

• Providing positive accurate interactions and guest relations to all residents and guests entering the office environment. Interacting with individuals via telephone or in-person.

• Representing the department in public relations initiatives (giving housing tours appearing at Orientation answering questions typing & preparing documents designing and creating publicity and promotional documents etc.). Promoting campus housing to new and transfer students and guests.

• Administrative tasks include but are not limited to assisting professional staff members in responding to student concerns room assignments and application processes process correspondence answer and respond to telephone calls using housing computer program/data base assisting with key management assisting with social media needs distributing University announcements/publicity maintaining and filing student records completing basic financial transactions and processing maintenance and custodial work orders.

• Processing US mail campus mail and packages in accordance with department protocols

• Maintaining inventory control of desk supplies and equipment; completing proper check out of University equipment

• Interacting with and supporting the RAs HDs and others in completion of Residence Life operations. Assisting with opening and closing operations as needed.

• Maintaining and ensuring the confidentiality integrity and security of the office

• Responding and assisting with emergency response as needed

• Serving as a role model to other students. Being a resource to other students.

• Performing other duties as assigned

Housing & Residence Life

$11 per hour.

• Preference given to students who live in campus housing & students who are eligible for federal work study

• Maturity and dependability are necessary; Excellent interpersonal time management and problem solving skills are essential. Must maintain a minimum 2.25 cumulative GPA throughout employment

• Must have ability to pass a criminal background check

• Need to know understand and adhere to all UW-Parkside and Housing policies

• Must be able to maintain confidentiality

• Must be able to write spell and use basic office equipment

• Experience utilizing Microsoft Word Excel and PowerPoint; Publisher experience is considered a plus. Must be familiar with e-mail and internet usage.

• Must adhere to department office dress code

• Expected to attend all required staff trainings and meetings

• Must be able to work a variety of hours including daytime evening and weekends as needed

• Must be able to work during holidays and academic breaks as needed; working on move-in days is required

• Must be able to walk/traverse across the University

• Will occasionally be asked to lift up to 30 pounds

N/A.

To apply please click on the blue hyperlink to the Workday Internal Jobs Site for Students towards the top of the job posting where it says Current Students. You will then be directed to login into Workday please use your Ranger email and password. Please upload your resume and cover letter. Application materials will be reviewed as they are received and the position will remain open until July 24th 2026.

Employment will require a criminal background check in accordance with the Wisconsin Fair Employment Act. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.(see TC1 - App. 4 and p. 12)

Note: Criminal Background Check The Department of Workforce Development Equal Rights Division prohibits employers from using criminal background check information policies or practices that have a disparate impact and is not job-related and consistent with business necessity in hiring decisions. All information used to screen or hire job applications should relate to the duties of the job.

It is the policy of UW-Parkside to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance or accommodation in applying because of a disability please contact the Office of Human Resources at . Employment opportunities will not be denied because of the need to provide reasonable accommodation for a qualified individual with a disability.

In compliance with the Clery Act of 1998 the University of WisconsinParkside Crime Statistics Report is available here. Call the UW-Parkside Campus Police Office at for a paper copy of the annual report.

Please note: Transcriptions will be required upon hire.

UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.