Office Assistant Counseling Office

Office Assistant - Secondary
Non-contract no benefits

Hours a day: 29 hours per week
Hourly rate: $14.64

Contact Information:

• Name: Jeff Schoonover and Kathryn Larsen
• Phone:
• Email:

The job of Office Assistant is done for the purpose/s of providing clerical and administrative support to assigned school site personnel; performing functionality specific to site administrator assignment (i.e. career/college specialty);communicating information to staff and the public; providing necessary implementation of functions; keeping complete and accurate records; and providing information and direction as may be requested.

Essential Functions

• Answers telephone calls (e.g. many District operational inquiries etc.) for the purpose of screening calls transferring calls responding to inquiries and/or taking messages.
• Assists with processing of documents forms mailings and materials (e.g. attendance enrollments etc.) for the purpose of disseminating information to appropriate parties.
• Attends department and/or in-service meetings for the purpose of gathering information required to perform functions.
• Collects payments for a variety of events (e.g. fines fees fund raisers etc.) for the purpose of completing transactions and/or securing funds.
• Distributes materials (e.g. mail checks supplies messages etc.) for the purpose of ensuring delivery to addressee.
• Implements processes and projects (e.g. college and career procedures; site projects etc.) for the purpose of ensuring the implementation of of site activities and processes.
• Implements site processes (e.g. discipline issues; subject area assignments;safe space for student; bus coordination; substitute teachers etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
• Maintains inventory of supplies and materials (e.g. forms office supplies etc.) for the purpose of ensuring items availability.
• Monitors students referred for illness or disciplinary action (e.g. observing student behavior; collaborating with counselor etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
• Prepares standardized documents (e.g. form letters and memos calendars bulletins etc.) for the purpose of communicating information to other parties.
• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Requirements:

• age 16
• High school diploma or equivalent.
• Job related experience is desired.