Office Assistant

Los Angeles County Development Authority

Job Location:

Alhambra, AZ - USA

Yearly Salary: $ 48251 - 67551

Posted on: Yesterday

Vacancies: 1 Vacancy

Job Summary

DESCRIPTION

OFFICE ASSISTANT SCANNING & DIGITAL ARCHIVING

Regular Position
Housing Assistance Division
Alhambra

LACDA Overview
The Los Angeles County Development Authority (LACDA) is a dynamic innovative agency created in 1982 by the Board of Supervisors. The LACDAs core pillars include housing and community development programs that benefit the unincorporated Los Angeles County areas and various incorporated cities that participate in LACDA programs. Funded primarily with federal grants the LACDA is an industry leader in sponsoring new solutions to housing and forming partnerships with private and public agencies. To find out more about the LACDA please visit our web site at.

THE DIVISION

The Housing Assistance Division (HAD) of the Los Angeles County Development Authority (LACDA) Is responsible for the administration of the Housing Choice Voucher (HCV) Program. The LACDA administers over 26000 Housing Choice Vouchers for the County of Los Angeles as well as other targeted and grant-funded rental subsidy programs. The Housing Assistance Division partners with 10000 landlords helping eligible families afford safe decent high-quality rental housing.

POSITION OVERVIEW

This position is responsible for scanning and digitally archiving a high volume of documents for the Housing Assistance Division. Positions at this level exercise judgement and initiative in their assigned tasks receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit.

ESSENTIAL JOB DUTIES

Management reserves the right to add modify change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

Prepares physical documents for scanning by removing staples paper clips and bindings.
Operates scanner to digitize records with precision.
Indexes and categorizes scanned files using the Laserfiche system for easy retrieval.
Performs quality control checks to ensure image clarity completeness and accuracy.
Handles sensitive and confidential information in compliance with privacy regulations.
Maintains scanning equipment and troubleshoot minor technical issues.
Collaborates with team members to meet project deadlines and volume targets.
Accurately inputs client information into the Yardi system.
Assists with the coordination of file transfers retrieval and storage.
Tracks and retrieves files from internal or external locations as needed.
Files and maintains automated and hardcopy records with accuracy.
Designs and implements file index tracking and record keeping systems; researches records for report generation or compilation.
Works productively and cooperatively with others by demonstrating respect patience and equitable treatment of all internal and external customers.
Observes and complies with Authority and mandated safety rules regulations and protocols.
Performs other duties as assigned.

Essential Knowledge and Abilities:

Knowledge of:

Authority-wide and division-specific policies processes procedures and programs.
General office business administrative and clerical practices.
Customer service principles and practices.
Principles and practices of recordkeeping filing systems and processing of documents.
Principles and practices of sound business communication.
Authority and mandated safety rules regulations and protocols.
Methods and techniques for compiling information and data.
Applicable federal state and local laws codes regulations and ordinances as well as industry standards and best practices relevant to the assigned area of responsibility.
Techniques for providing a high level of customer service by effectively dealing with the public and Authority staff
The structure and content of the English language including the meaning and spelling of words rules of composition and grammar.
Modern equipment and communication tools used for business functions and program project and task coordination including computers and related software programs relevant to work performed (i.e. Microsoft Office Suite (Outlook Word PowerPoint Excel & Teams) Laserfiche Adobe Acrobat and Nuance Power PDF).

Ability to:

Learn the operations services policies procedures and processes of the Authority and division.
Understand and respond to requests for assistance from the public clients and Authority staff.
Review a diverse range of forms and documents for completion and accuracy.
Organize maintain and update various database and records systems.
Maintain confidentiality of sensitive personal information.
File and maintain automated and hardcopy records with accuracy.
Organize work set priorities meet critical deadlines and follow-up on assignments.
Maintain a calm demeanor in stressful situations.
Understand interpret and apply all pertinent laws codes regulations policies and procedures and standards relevant to work performed.
Use tact initiative prudence and independent judgment within general policy and procedural guidelines.
Independently organize work set priorities meet critical deadlines and follow-up on assignments.
Effectively use computer systems software applications relevant to work performed and modern business equipment to perform a variety of work tasks.
Communicate clearly and concisely both orally and in writing using appropriate English grammar and syntax.
Establish maintain and foster positive and effective working relationships with those contacted in the course of work.

QUALIFICATIONS

Education and Experience:

Any combination of training and experience that would provide the required knowledge skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education:

Equivalent to completion of the twelfth (12^th) grade.

Experience:

Two (2) years of general clerical records management or administrative support experience preferably with scanning indexing and digital archiving responsibilities

HIGHLY DESIRABLE

Experience with imaging and indexing documents.
Familiarity with Laserfiche or similar imaging software.
Knowledge of YARDI rental subsidy or comparable software.
Understanding of housing authority functions and related record-keeping requirements.

Additional Information

Equal Opportunity
The LACDA is an equal opportunity employer committed to valuing diversity in the workforce and fostering an inclusive workplace for all employees.

Reasonable Accommodation
If you are an individual with a disability and need to request reasonable accommodations under the Americans with Disabilities Act (ADA) please call the LACDA Human Resources at or via email at.

Application Process
To be considered all applicants are required to apply online by the filing deadline.

Education Verification
To receive credit for required education applicants must attach a copy of their diploma degree or official/unofficial transcripts. Please note foreign degrees (or degrees completed outside of the United States) require an evaluation of U.S. equivalency conducted by a credential evaluation service such as The National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators Inc. (AICE).

Please include three (3) professional references in the Reference section of your application.

Failure to comply with this application process may result in disqualification.

Screening and Selection Process

Following the review of application materials the most qualified candidates will be contacted via email and text messaging if elected for an assessment test and/or interview. Please check the email account provided on the application for important communications regarding the status of your application and/or next steps.

Applications will be reviewed for possession of minimum qualifications and evaluated according to the essential functions of the the Work Experience section of the application applicants must demonstrate their experience by providing a clear description of the work performed as it relates to the position. Each job held must include the dates of employment name and address of the employer position title hours per week and supervisor. Please note resumes will not be reviewed to determine qualifications.

Supplemental questions are considered a part of the application process and must be carefully answered. All required questions must be completed before the application can be submitted. The supplemental questions will be used to evaluate the applicants education training and experience.

Applications may be declined withdrawn or rejected at any stage of the screening and selection process. The LACDA reserves the right to suspend postpone or terminate the evaluation of applications as well as to remove candidates from further consideration during initial screening assessment exercises interviews reference verifications background checks or any other phase deemed necessary subject to position needs.

Part-time experience will be evaluated on the basis of its fractional equivalent of a 40- hour workweek. All required experience must be paid.

Salary Compensation
Salary compensation is determined based on qualifications which include experience education knowledge skills and abilities. Initial salary placement typically falls between the start and mid-point of the posted range. Promotional hires receive a standard promotional increase. New hires cannot start at the maximum of the posted range. Upon employment regular full-time employees become eligible for annual merit-based salary increases contingent upon their performance ratings provided there is room within the established salary range.

Conditions of Employment
Candidates selected from the process will receive an offer of employment contingent upon the successful completion of satisfactory reference checks a post-offer medical examination a criminal background check and a driving record check. Background and driving record check information will be considered in determining the applicants suitability for the position.

Possession of a valid California Drivers License to be maintained throughout employment or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Failure to meet these pre-employment requirements will be grounds for withdrawal of the conditional offer of employment.

Proof of authorization to work in the United States will be required at the time of hire.

Employment with the LACDA is at-will and may be terminated at any time with or without cause.

DEADLINE: JULY 9 2026 @ 11:59 PM

APPLY IMMEDIATELY THE POSITION MAY CLOSE WITHOUT PRIOR NOTICE.

RECRUITMENT NUMBER: 26031

Required Experience:

Junior IC

DESCRIPTIONOFFICE ASSISTANT SCANNING & DIGITAL ARCHIVINGRegular PositionHousing Assistance DivisionAlhambraLACDA OverviewThe Los Angeles County Development Authority (LACDA) is a dynamic innovative agency created in 1982 by the Board of Supervisors. The LACDAs core pillars include housing and commu...