Office Assistant 2 Outpatient PTOT Day Shift (1130 AM 730 PM)
Job Location:
East Setauket, NY - USA
Monthly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Position Summary
Office Assistants perform office support and clerical work to meet the requirements of agency programs. Such work may consist of but is not limited to: data entry; math or calculations; mail supply and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports charts graphs and tables; and other related activities. This work is accomplished in accordance with applicable procedures rules regulations and laws.
Office Assistants 2 may perform any of the duties of Office Assistants 1 and typically supervise two or more lower-level staff. Non-supervisory positions perform complicated clerical and office support activities that require substantive knowledge of the program and/or of the programs governing laws rules or regulations. Such laws rules or regulations may be subject to frequent change. Incumbents typically handle sensitive applications requests or inquiries in which management or executive staff may be contacted or interested. They process applications or requests that do not meet normal parameters and may require additional research and consultation with higher level staff. They also perform activities that may require coordination with internal or external parties. Duties of non-supervisory Office Assistants 2 may include the following.
Design clerical processing procedures.
Gather compile and prepare data from manual or automated files and other sources for various reports publications records or other external or internal communications.
Respond to questions concerning the operation of the unit or program area.
Write responses to correspondence.
Resolve work problems.
Review forms and applications and make appropriate determinations.
Coordinate arrangements for meetings courses and other gatherings arrange for rooms takeattendance and insure that appropriate materials and equipment are available.
Qualified candidates will demonstrate excellent communication skills interpersonal skills knowledge and understanding of patient care and effectively respond to changing patient needs by making decisions based on ethical principles and adhering to our high standard of excellence.
Minimum Qualifications
One Year of clerical experience.
Alternative Qualifications
MUSThave taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list.
Office Assistant 2 Promotion: one year as an Office Assistant 1; or one year of permanent service in a clerical or keyboarding title allocated to Grade 5 or higher.
Special Notes: Resume/CV should be included with the online application.
Posting Overview: This position will remain posted until filled or for a maximum of 90 initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted additional applications will be considered for the posted position; however the posting will close once a finalist is identified and at minimal two weeks after the initial posting date. Please note that if no candidate were identified and hired within 90 days from initial posting the posting would close for review and possibly reposted at a later date.
- Stony Brook Medicine is a smoke free is strictly prohibited anywhere on campus including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection which may prohibit the wearing of facial hair.
- This function/position maybe designated as essential. This means that when the Hospital is faced with an institutional emergency employees in such positions may be required to remain at their work location or to report to work to protect recover and continue operations at Stony Brook Medicine Stony Brook University Hospital and related facilities.
Prior to start datethe selected candidate must meet the following requirements:
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicines Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
Anticipated Pay Range:
The below salary range represents SBUHs good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidates validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.
Some positions may also include annual supplemental pay such as:
- Location Pay: for UUP CSEA and PEF full-time positions
Shift Differentials: Additional pay for evening night or other supplemental shifts (e.g. inconvenience pay geographic pay or other applicable differentials)
Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave health plans and a state pension that add to your bottom line.
If you need a disability-related accommodation please call the University Office of Equity and Access at .
In accordance with the Title II Crime Awareness and Security Actacopy of our crime statistics can be viewedhere.
Stony Brook University Hospital consistent with our shared core values and our intent to achieve excellence remains dedicated to supporting healthier and more resilient communities both locally and globally.
Visit ourWHY WORK HERE page to learn about thetotal rewardswe offer.
Required Experience:
Junior IC
About Company
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