Office Assistant 2 Calculations Full Time Day Shift (830 AM 500 PM)
Job Location:
Ronkonkoma, NY - USA
Yearly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Position Summary
Our Office Assistant 2 (Calculations) spend most of their work time performing mathematical operations and/or clerical activities related to mathematical operations in the service of agency or program functions as described primarily in the Calculations section of the illustrative duties listed above. These activities may include creating spreadsheets using calculators and other means of performing calculations. The positions duties may incorporate but are not limited to financial (including record-keeping bookkeeping and reconciliation activities) purchasing or statistical functions.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program this title maybe filled via a non-competitive appointment which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time agencies may recruit and hire employees by making temporary May 2024 if a temporary NY HELPS employee is satisfactorily performing in the position the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment) it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title employees may take part in any promotion examination for which they are qualified.
Duties of an Office Assistant 2 (Calculations) may include the following but are not limited to:
- Process transactions which require mathematical calculation and knowledge of the program area where assigned.
- Contact by mail or phone appropriate staff to obtain information necessary for the calculation and processing of claims tax returns or other documents.
- Compile financial and other data for the preparation of budget documents and other financial reports.
- Review unit or department financial forms (e.g. vouchers) for conformance with approved spending.
- Compute statistical calculations such as averages percents proportions algebraic formulas etc. by hand using a calculator or a computer.
- Prepare reports by collecting compiling computing and displaying data; recommending or formatting graphic presentations of statistical data; making calculations for various tests of statistical significance; editing and validating information and writing narrative.
- Maintain accounts for a major account clerical function e.g. accounts receivable or payable of an agency having a large accounts maintenance operation and a large volume of transactions or for all clerical accounts maintenance and processing activities for an agency division or program or a small business office. Transactions include those that require multiple entries in different records. Compile and prepare financial data for budgetary purposes and reconcile accounts with bank statements and control ledgers and resolve discrepancies.
- Receive payments in person or by mail (taxes fees etc.).
- Reconcile money received with value of receipts or tickets issued.
- Prepare checks or other payment devices to pay bills or as a refund or advance.
Qualifications
Required:MUSThave taken and passed the specific job related Civil Service exam and be reachable on the appropriate Civil Service list.
Special Notes: Resume/CV should be included with the online application.
Posting Overview: This position will remain posted until filled or for a maximum of 90 initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration applications must be received before the initial review date (which is within two weeks of the posting date).
If within the initial review no candidate was selected to fill the position posted additional applications will be considered for the posted position; however the posting will close once a finalist is identified and at minimal two weeks after the initial posting date. Please note that if no candidate were identified and hired within 90 days from initial posting the posting would close for review and possibly reposted at a later date.
- Stony Brook Medicine is a smoke free is strictly prohibited anywhere on campus including parking lots and outdoor areas on the premises.
- All Hospital positions maybe subject to changes in pass days and shifts as necessary.
- This position may require the wearing of respiratory protection which may prohibit the wearing of facial hair.
- This function/position maybe designated as essential. This means that when the Hospital is faced with an institutional emergency employees in such positions may be required to remain at their work location or to report to work to protect recover and continue operations at Stony Brook Medicine Stony Brook University Hospital and related facilities.
Prior to start datethe selected candidate must meet the following requirements:
- Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicines Employee Health Services*
- Complete electronic reference check with a minimum of three (3) professional references.
- Successfully complete a 4panel drug screen*
- Meet Regulatory Requirements for pre employment screenings.
- Provide a copy of any required New York State license(s)/certificate(s).
Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.
*The hiring department will be responsible for any fee incurred for examination.
Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and workingenvironment. All qualified applicants will receive consideration for employment without regard to race color national origin religion sex pregnancy familial status sexual orientation gender identity or expression age disability genetic information veteran status and all other protected classes under federal or state laws.
If you need a disability-related accommodation please call the University Office of Equity and Access at .
In accordance with the Title II Crime Awareness and Security Actacopy of our crime statistics can be viewedhere.
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Stony Brook University Hospital consistent with our shared core values and our intent to achieve excellence remains dedicated to supporting healthier and more resilient communities both locally and globally.
Anticipated Pay Range:
The salary range for this position is listed below. This range reflects Stony Brook University Hospitals good faith and reasonable estimate of potential compensation at the time of posting.
The final offer will be determined based on the candidates verified years of relevant comparable experience. Please note that misrepresentation or inflation of experience may result in disqualification from the hiring process or termination of employment if hired.
The salary range (or hiring range) for this position is $44560 / year.
Some positions may also include annual supplemental pay such as:
- Location Pay: for UUP CSEA and PEF full-time positions
- Shift Differentials: Additional pay for evening night or other supplemental shifts (e.g. inconvenience pay geographic pay or other applicable differentials)
At Stony Brook University Hospital your compensation extends beyond your paycheck. We offer comprehensive benefits including generous leave health insurance and participation in the state pension system that contribute significantly to your overall total rewards package.
Required Experience:
Junior IC
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