Office and Facilities Coordinator

Office and Facilities Coordinator

TokioMarine HCC Surety Group a member of theTokioMarine Group of Companies has an opportunity for anOffice and Facilities Coordinator at our Los Angeles CA home office.

Key Responsibilities

The Office and Facilities Coordinator will be responsible for office administration facilities management safety and security event coordination and reception support.

Performance Objectives and Timeline

• During the first 30 days: Learn office and reception operations the names departments functions and locations of our employees and mail and delivery processes; learn building maintenance protocols; maintain breakroom and supply areas including light cleaning.
• During the first 3 months: Plan events and activities including vendor research set-up/clean-up; serve as the primary contact with property management; handle maintenance issues and perform basic preventive maintenance; distribute materials for company events; coordinate Fire Life Safety Team drills; provide backup reception support as needed.
• During the first 6 months and beyond: Liaise with Human Resources for ergonomics and workplace safety issues assist with projects for various departments.

Experience & Education Qualifications

• Two or more years of relevant and progressive experience
• Success characteristics:
  • Customer service mindset eager to help regardless of the task
  • Quick to understand processes and procedures
  • Initiative to anticipate the needs of others and resourcefulness to find solutions
  • Teamwork planning and organizational skills
• Communication: Excellent written and verbal interpersonal skills
• Systems and information: Facility with using photocopiers postage machines and/or telephone switchboard is a plus
• Educational requirements
  • High school diploma or equivalent
  • College degree is a plus

For candidates working in person in Los Angeles the reasonable pay range for this specific position is $25.44 to $34.97 per hour. The salary offered for this specific position is based on a number of legitimate non-discriminatory factors set by the Company. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of color race sex national origin sexual orientation gender identity gender expression religion age veteran status disability pregnancy citizenship status genetic information or any other basis protected by federal state or local pay equity laws. The salary range is the range THMCC in good faith believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future and actual compensation may vary from posting based on geographic location work experience education and/or skill level. Even within the pay range the actual compensation will vary depending on the above factors as well as market and business considerations.

The Company believes in second chance employment. As an insurance company however we must comply with certain Federal and state laws such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC 1033(e)) which limits our ability to employ individuals with certain types of criminal convictions. For criminal history not covered by this law the Company will consider qualified applicants with arrest or conviction history in compliance with local laws such as the California Fair Chance Act and where applicablethe Los Angeles Fair Chance Initiative for Hiring Ordinance the Los Angeles County Fair Chance Ordinance and the San Francisco Fair Chance Ordinance.

You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check if the Company is concerned about a conviction that is directly related to the job you will be given the chance to explain the circumstances surrounding the conviction or challenge the accuracy of the background report.

This job posting is for Office and Facilities Coordinator and its material job duties include those listed above.

TokioMarine HCC is a leading specialty insurance company with offices in the United States the United Kingdom Europe and other locations. We offer competitive compensation great benefits and the strength stability growth and profitability that comes from being a member of the Tokio Marine Group of Companies.

TheTokioMarine HCC Group of companies is an equal opportunity visit more information about our companies.

#LI-CC1

#IND123

#GD

#CB