Office and Events Coordinator

GBC is seeking an Office and Events Coordinator to support office operations and event execution during an exciting period of organizational growth and change. This role is ideal for someone who enjoys creating structure improving processes and taking ownership of projects while delivering exceptional service. The successful candidate will be comfortable navigating a fast-paced environmentidentifyingopportunities for improvement and helping build scalable systems that support the organizations long-term success.

TheCoordinatorwill own daily office operations and serve as the operational backbone for GBCs candidateis someonewho makes sure nothing slipsand iscomfortable owningresponsibilities managing vendors coordinating across teams with clarity and stepping in where needed without being told.

This is a 50/50 split role between office operations and events support but in practice it is one seamless job: keeping GBC organized professional and running at the level the organizations mission and conveningsisacore capability so whetheritsinternal meetings or major events the Office and EventsCoordinatorhasan opportunity to take our work to the next level.

KEY RESPONSIBILITIES

OfficeCoordinator- 50%

• Own the day-to-day operations of GBCs office: front-of-housephone callsvendor relationships supplies facilities coordination and a professional environment that reflects the organizations brand

• Coordinate with vendors for repairs cleaning security laundry printers name badges etc.

• In collaboration with the Sr. Operations Manager manage the GBC organizational calendar coordinating across teams avoiding conflicts andmaintainingaccuracy

• Build and own operational processes that create consistency and reduce dependencies on individual staff knowledge.

• Coordinatecross-functionallytosupportpreparationlogistics and follow-thoughformeetingsretreatsteambuildingactivitiesconferencesandevents.

• Leveragetechnology toolsandsupportqualitydatacapturein GBCs core systems supporting GBCs technology transformation roadmap( SharePoint );

• Createmanageand continuously improveroutine administrative workflows with accuracy and timeliness

• Other duties as assigned including handling general administrative tasks i.e. credit card reconciliation email correspondence and administrative support.

EventsCoordinator- 50%

• Partner with the Director of Eventsinend-to-end execution of events including the operational details that make events run smoothly

• Manage vendor sourcing and tracking for events: caterers photographers venue rentals and AV getting quotes managing timelines and coordinating delivery

• Conduct site visits take measurements and capture documentation that enables smart venue and layout decisions

• Own event registration: RSVP tracking data integrity name badge production and on-site registration execution

• Develop andmaintainevent run-of-show documentslogisticschecklists and post-event wrap-up protocols

• Support pre- and post-eventsponsorship management as well ascommunications coordination with the Communicationsand Partnershipsteam.

• High school diploma or a General Education Development (GED) certificate at

• 1 years of experience in office management operations event coordination or a comparableoperationsrole.

• Demonstrated ability to manage multiple projects and timelines simultaneously without losing accuracy

• Ability torepresentGBC withCEO-level executives witha service mindsetprofessionalismand discretion

• Strong written and verbal communication skills able to be direct and professional in equal measure

• Proficiencyin Microsoft 365 (Outlook Teams Word Excel); experience with Salesforce SharePoint or is a plus

• Comfort with and enthusiasm for technology learning new tools quickly with a growth mindset for continuous improvement

• Ability to handle sensitive information with confidentiality

• Experience working inadynamic andfast-pacedenvironment

Ideal Qualities:

• Adaptable:You are comfortable navigating changingand fast-pacedenvironmentsand responding to diverse requests for support.

• Service-minded: You take deep satisfaction in making things work well for others but you also hold your groundandmanage upand side to side with confidence.

• Rigorous andDisciplined:Youleave no stone unturned asking the extra questioncapturing every piece of dataandensuring no balls fall through the cracks.

• Business Acumen:Youthrive understanding the context of your work - organizational goalsstakeholderand partner needs andeffectivelyand appropriatelycommunicate using strong judgement.

• Ethical and Compliant:You are the standard bearer upholdinghigh ethical standards and ensuringcompliance with regulations.

COMPENSATION

The salary range for this position is $55-$60Kcommensuratewithqualificationsandexperience with potential for an annual bonus based on performance.

The Greater Baltimore Committee shallprovideequal employment opportunity to all qualified candidates and will consider candidates without regard to race color religion national origin sex age disability veteran status or any other legally protected basis.

Required Experience:

IC