Office Administrator Signature Gathering

About Merrimack Services

Merrimack Services is a full-service strategic planning organizing and grassroots mobilization firm that leads successful canvassing voter registration relational organizing and signature gathering programs throughout the country. We are a people-first company with a mission to provide high-quality cost-efficient and innovative programs to our clients and partners.

Position Title: Office Administrator

Reporting Structure: Reports to the State Operations Director

Rate of Pay: The salary range for this position is $60000-$64350 depending on experience and skill sets.

Job Classification: Full Time Non-Exempt
Schedule: Full time 50 hours per week during peak times in the summer and fall and may include evenings and weekends.

Location: On-site

Benefits: Merrimack offers all full-time employees who remain with our team for more than three months full health care dental and vision benefits. Any job-related travel lodging and other expenses are paid for by Merrimack.

Position Summary

Merrimack Services is seeking talented driven individuals for the role of Office Administrator who will be responsible for assisting with the administrative operational and human resources needs of the voter contact program office in their region.

Office Administrators will report directly to the Regional Organizing Director. This role is in person and the applicant will be required to travel to the project location for the duration of the project. Salaries for this position range from $60000 to $64350 based on experience and skillset.

Cycle/Project Based Full Time Position

This position is considered a Full-Time Employee meaning they are expected to work full-time (40 or more hours per week) for a defined period of time typically the length of the project. However Merrimack expects to provide extensive opportunities for successful employees and contractors to continue on with the company throughout the 2026 election season.

Key Responsibilities

• Assist the State Operations Director in managing the operations administrative and human resources functions of the project

• Process employee onboarding and offboarding while ensuring compliance with state and federal laws

• Oversee office supply inventory and other administrative tasks

• Work with company staff to ensure payroll information is entered correctly and pay issues are resolved in a timely manner

• Manage Secretary of State filings and replies

• Other office duties as assigned

Qualifications

• 1-3 years operations administrative or human resources experience

• Ability and willingness to maintain a flexible work schedule which can be expected to require 50 hours per week during peak times in the summer and fall and may include evenings and weekends.

• Must possess a cell phone and laptop

• Must have ready access to personal transportation and will be required to provide proof of drivers insurance

Plus Qualifications

• Strong communication and organizational skills

• Highly detail-oriented and able to manage multiple processes simultaneously

• Excellent interpersonal skills and a positive collegial attitude

• Familiarity with Google Suite Slack and ATS HRIS and CRM tools preferred

Essential Physical Requirements

• This position may require limited travel

• This position requires vision/hearing abilities

Commitment to Diversity Equity and Inclusion

Merrimack is committed to diversity equity inclusion accessibility racial and social justice. BIPOC candidates and people from all communities and backgrounds are strongly encouraged to apply. If you are enthusiastic about this role and uncertain whether your past experience aligns with the job description we encourage you to apply anyway. You may be the right candidate for this or other roles!

Our hiring processes and our work culture offer support and flexibility for staff with a variety of needs. Should you experience an accessibility barrier in the application and interview process with Merrimack please let us know by contacting

Equal Opportunity and Fair Chance Statement

Merrimack is an equal opportunity employer and prohibits discrimination and harassment of any type. We welcome applicants from any educational background race ethnicity religion creed sexual orientation gender identity gender expression sex age immigration status citizenship status national origin or ancestry marital status pregnancy criminal record mental or physical disability or disorder HIV antibody status parental or familial status or veteran status or any other characteristic protected by federal state or local laws.

Any information provided regarding criminal history for the purposes of the Work Opportunity Tax Credit (WOTC) will have no impact on employment eligibility. Merrimack will consider all qualified applicants including those with criminal histories and/or convictions in a manner consistent with the requirements of applicable state and local laws.