Office Administrator & Shipping Coordinator

smartdept. is searching for an Office Administrator & Shipping Coordinator for a creative agency client located in Chicago IL. This is anonsite contract opportunity (Monday through Friday 9am to 5pm).

This is a versatile role supporting a busy fast-paced creative office. Youll handle a little bit of everything office related with a big focus on shipping receiving and inventory. The ideal person is high energy sharp and quick thinking and doesnt get rattled by lots of activity. Think theatrical stage manager: organized calm under pressure and always a step ahead.

What Youll Do:

• Support day-to-day office operations and pitch in on anything office related
• Learn and manage FedEx and UPS shipping software
• Produce shipping labels and track outgoing shipments
• Log and relay tracking numbers in Google Sheets
• Answer the door and receive deliveries
• Manage inventory and keep the office and supplies organized
• Assist with kit fulfillment as needed including packing items into boxes

What Youll Need:

• Fast learner and self-starter who can juggle multiple tasks at once
• Highly organized with strong attention to detail
• Natural problem solver with a high energy positive attitude
• Comfortable working in a busy sometimes chaotic environment
• Comfortable with Google Sheets
• Ability to lift up to 35 lbs
• Available to work onsite full time 9am to 5pm

Nice-to-Have Skills:

• Experience with FedEx Ship Manager and/or UPS WorldShip or similar shipping platforms
• Background in stage management event production or other fast-paced coordination roles
• Prior office administration receiving or fulfillment experience
• Experience supporting a creative agency or studio environment

Required Experience:

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