Office Administrator

About the Role

Scissors & Scotch is a modern barbershop and bar experience in the Nashville area. Were looking for a reliable organized and personable Office Administrator. This multi-faceted role combines administrative excellence with human resources finance payroll attendance tracking benefits administration and occasional front-desk reception & bar coverage. You will play a critical role in keeping our team of barbers and lounge staff running smoothly so we can focus on delivering outstanding guest experiences.

Key Responsibilities

Payroll & Administration

• Process bi-weekly payroll accurately and on time
• Track employee hours attendance time-off requests and PTO
• Maintain accurate records of tardiness absences and overtime
• Reconcile time clock data and resolve any discrepancies
• Reconcile banking transactions for bookkeepers to close books monthly
• Manage and complete annual renewal applications for barbershop & bar licenses
• Assist with ordering and maintaining office & barbershop supplies as well as retail products & merchandise
• Prepare reports as needed for the owner and management team
• Track and maintain required certifications and training records (barber licenses food handlers permit etc.)

Human Resources & Benefits Administration

• Assist with new hire onboarding including paperwork background checks and system setup
• Post new positions on our application tracking system and other related recruiting platforms.
• Administer employee benefits programs including health insurance retirement plans and other voluntary benefits
• Manage benefits enrollment changes and terminations
• Serve as the primary point of contact for HR and employee benefits questions and issues
• Maintain accurate employee records and ensure compliance with labor laws and company policies
• Support performance reviews disciplinary documentation and termination processes

Front Desk / Receptionist (as needed)

• Greet guests warmly and professionally when covering the front desk
• Answer phones book appointments and manage walk-ins
• Provide excellent customer service and help maintain the upscale welcoming atmosphere of Scissors & Scotch
• Make drinks for guests and clients

Qualifications & Requirements

• Education: Bachelors degree in business Finance or related experience
• Payroll & HR Knowledge: Ability to process payroll and handling basic HR functions including benefits administration
• Technical Skills: Proficiency in Microsoft Office (Word Excel Outlook) and comfort learning new software (payroll/HRIS systems scheduling tools etc.)
• Organizational Skills: Exceptional attention to detail strong time management and ability to prioritize tasks
• Interpersonal Skills: Friendly professional demeanor with excellent communication skills
• Availability: Hybrid position. Each shop must be visited weekly to meet with employees and address any questions/issue. Must be available to cover the lounge when short staff as needed including weekends. This position is not M-F as the shops are open 7 days a week.
• TABC: Must be able to obtain servers license