Office Administrator

Halvik Corp delivers a wide range of services to 13 executive agencies and 15 independent agencies. Halvik is a highly successful WOB business with more than 50 prime contracts and 500 professionals delivering Digital Services Advanced Analytics Artificial Intelligence/Machine Learning Cyber Security and Cutting-Edge Technology across the US Government. Be a part of something special!

• Front Desk & Access Control: Manage the reception area for a secure environment strictly enforcing visitor protocols managing badge issuance logging guests and coordinating with management.
• Deliveries & Secure Logistics: Receive screen and log incoming mail and packages.
• Onboarding & Offboarding Support: Facilitate HR logistics for new hires and departing staff including issuing security credentials preparing workstations tracking asset inventory and coordinating access clearances.
• Facility & Maintenance Oversight: Coordinate general office maintenance partner with building management for vendor access and oversee the upkeep of physical infrastructure while adhering to security policies.
• Administrative & Inventory Management: Maintain optimal stock levels of general office supplies administrative materials and staff breakroom provisions ensuring inventory controls are strictly followed.
• New Facility Setup: Spearhead logistics spatial organization and operational workflow deployments required for the brand-new facilitys launch and ongoing stabilization.
• Events & Meeting Facilitation: Plan coordinate and execute internal events and recurring operational meetings including Project Management Reviews (PMRs).
• Special Projects: As assigned by management.

• Prior experience in office management corporate administration or facilities coordination-ideally within a secure or restricted-access environment.
• Demonstrated ability to handle sensitive information with discretion maintaining strict confidentiality.
• Exceptional organizational skills with the capacity to manage intense initial setup phases and shifting priorities.
• Professional communication skills and a customer-service-oriented approach to internal and external stakeholders.
• Proficiency with standard administrative software and asset-tracking tools.