Office Administrator

About Sweeney Conrad

At Sweeney Conrad our foundation of people first begins with our employeesbecause we know the success of our firm stems from the relationships within it. We consider our employees family and foster a positive work culture encouraging a healthy balance between work and life; building a career over having a job; continuing education and skill development; and being actively involved in the Puget Sound community where we live work and play.

Were proud of our employees and our culture and have been recognized by Accounting Todayas one of the Best Accounting Firms to Work For and byPuget Sound Business Journal as one of Washingtons Best more information visit .

About Ascend

Backed by private equity from people-focused Alpine Investors Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital robust talent acquisition and training leading quality management resourcesbest-of-breed technology AI tools an offshore captive shared back-office services a catalytic leadership system and modernized equity incentives so that firms can surmount todays industry challenges to reach their full potential. For more information visit .

Office Administrator

The Office Administrator serves as the operational backbone of the firm ensuring a professional organized and welcoming environment for team members and clients alike. This role is highly visible and requires a proactive service-oriented individual who can manage a broad range of administrative facilities and client-facing responsibilities.

The Office Administrator is responsible for a variety of tasks that bundle into three core areas of responsibility: flow management space management and vendor management. This role is essential to the day-to-day operations of the firm and requires a proactive organized individual who delivers exceptional customer service to both internal and external clients. This position reports directly to the Senior Manager of Tax Operations and is based in Kirkland Washington with an on-site work schedule.

Specific Duties Will Include

• Maintain common areas including the kitchen breakrooms and office supplies
• Prepare and maintain conference rooms for meetings including food and beverage and printed materials
• Support office and desk assignments office map and remote team member accommodations
• Serve as the first point of contact for the firm answering incoming phone calls and greeting visitors
• Handle all incoming and outgoing communications including daily mail faxes and shared mailbox emails
• Handle client document drop-offs pick-ups and on-demand service requests
• Support internal and external firm events
• Maintain budget and optimize office vendor services and relationships
• Contribute to the firms intranet service
• Perform other duties as assigned by the department managers

The successful candidate will have

• Associates degree or higher
• Valid drivers license and reliable transportation
• Customer service oriented with a warm and professional demeanor
• Discreet and professional when handling sensitive client and firm information
• Self-motivated and disciplined with the ability to anticipate the needs of the office and team
• Highly organized with strong attention to detail
• Proficiency in Microsoft Office 365 including Outlook Word Excel PowerPoint and SharePoint
• Demonstrated experience in managing multiple tasks and in organizing and prioritizing work assignments and ongoing duties
• Ability to communicate effectively and timely in writing and verbally with colleagues clients and other external partners
• Ability to work effectively in a diverse team environment

While not required the following skills would be considered an asset

• Prior experience in a professional office or professional services environment

Benefits:

The pay range for this role is $28.00 - $36.00 per hour. This range includes the anticipated low and high end of the pay range for this position. Actual compensation may vary based on various factors including experience education and/or skill level.

For employees working 30 or more hours per week we offer a comprehensive benefits package that includes medical dental and vision coverage as well as dependent coverage; Health Care and Dependent Care Flexible Spending Accounts; and employer-paid life and disability insurance; and a 401(k) plan with employer match. We also provide flexible time off (PTO) and 13 paid holidays.

At Ascend we provide a fair and equal employment opportunity for all candidates regardless of race color religion national origin gender pregnancy sexual orientation gender identity/expression age marital status disability or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.