office Administrator

Job Description:

We are seeking an organized and customer-focused professional to support daily office operations customer service sales administration bookkeeping and project coordination.

• Assist walk-in and phone customers with product questions pricing and sales inquiries.
• Prepare estimates quotes invoices sales orders and related customer documentation.
• Support bookkeeping and accounting functions including data entry billing payment tracking and account record maintenance.
• Coordinate appointments deliveries and project schedules with customers vendors contractors and installation teams.
• Assist with project tracking material ordering and job documentation.
• Monitor order and project status and communicate updates to customers and internal team members.
• Maintain accurate and organized electronic and paper records.
• Update customer sales accounting and project information in internal systems.
• Communicate professionally with clients vendors contractors and coworkers.
• Help identify and resolve administrative or scheduling issues that could delay projects.
• Provide general office and administrative support as needed.

• Previous experience in office administration customer service retail sales bookkeeping construction administration or project coordination is preferred.
• Strong organizational time-management and multitasking skills.
• Excellent written and verbal communication abilities.
• Strong customer service skills and a professional demeanor.
• Comfortable working in a fast-paced office environment.
• Ability to learn new systems procedures and product information quickly.
• Able to work independently while contributing effectively to a team.
• Experience with Foundation Software Microsoft Excel accounting systems or similar business software is a plus.
• Construction building materials installation or contracting industry experience is helpful but not required.