Office Administrator

The essential functions include but are not limited to the following:

• Greet visitors coordinate guest arrivals supports building and parking access needs and provide general front desk support in a professional manner.
• Schedule meetings maintain calendars coordinate conference rooms and assist with routine meeting logistics as needed.
• Set up meeting rooms including seating arrangements room supplies presentation materials video conferencing equipment screens speakers microphones and other basic technology needs.
• Coordinate meeting meals refreshments catering orders delivery timing setup cleanup and related vendor communication.
• Order receive stock organize and maintain office supplies kitchen supplies breakroom items and shared office equipment needs.
• Track supply inventory monitor reorder levels coordinate vendor orders verify deliveries and help ensure common areas remain clean organized and appropriately stocked.
• Process mail packages invoices purchase requests expense documentation and other routine administrative transactions.
• Assist with arranging travel for the executive team as needed including transportation lodging itinerary coordination and related schedule details.
• Support travel expense processing by collecting receipts organizing expense documentation and submitting or coordinating expense reports in accordance with company procedures.
• Assist with onboarding support badge access basic employee inquiries and coordination of office communications as assigned.
• Support department leaders and team members with administrative follow-up meeting logistics office coordination and routine project support.
• Maintain confidentiality of company employee customer guest vendor and business information.
• Perform other administrative duties as assigned.

Minimum Qualifications (Knowledge Skills and Abilities)

• High school diploma or equivalent required; associate degree or administrative training preferred.
• Two or more years of administrative clerical office support reception facilities coordination or related experience preferred.
• Working knowledge of Microsoft Office including Outlook Word Excel and Teams.
• Ability to greet visitors coordinate guest arrivals manage routine office requests and communicate clearly with employees vendors and visitors.
• Basic understanding of meeting room setup including seating arrangements supplies presentation materials video conferencing tools and common office technology.
• Ability to coordinate catering meals refreshments vendor deliveries setup cleanup and guest logistics with attention to timing and detail.
• Ability to track inventory place office and kitchen supply orders verify deliveries and maintain organized common areas.
• Ability to assist with executive travel arrangements itinerary coordination receipt collection and travel expense documentation.
• Strong attention to detail organization follow-through and ability to prioritize assigned tasks.
• Dependable punctual service-oriented and able to work effectively in a team environment.
• Ability to work with a sense of urgency while maintaining professionalism accuracy and composure.

Required Experience:

Unclear Seniority