Office Administrator

Key Responsibilities

Office Administration (50%)

• Provide front office support including greeting visitors and managing incoming calls
• Maintain a clean organized and professional office environment Manage office supplies kitchen inventory and vendor coordination
• Handle mail distribution scanning copying and correspondence
• Support meeting logistics conference room setup and internal events
• Assist executives with scheduling calendar management and travel coordination.
• Maintain accurate records files and confidential documents.
• Track subscriptions memberships and administrative expenses

Communications & Social Media (15%)

• Manage company social media platforms and content calendars
• Create and publish engaging posts graphics and promotional materials
• Assist with newsletters internal communications and announcements
• Update and maintain company website content and basic SEO
• Support digital tools such as QR codes and Linktree

Project & Event Support (15%)

• Assist with company projects and initiatives to ensure timely completion
• Coordinate company events retreats and team-building activities
• Support customer outings industry events and registrations
• Manage promotional items corporate gifts and employee recognition efforts
• Collaborate with marketing partners and vendors

Additional Responsibilities (20%)

• Handle ad hoc administrative tasks interruptions and special projects
• Coordinate office improvements maintenance and renovations
• Support community engagement and corporate initiatives

Qualifications

• Minimum 1 year of relevant administrative or office experience
• Strong written and verbal communication skills
• Knowledge of social media platforms and content creation
• Experience with Canva (preferred) and video editing (a plus) Proficiency in Microsoft Word and Excel
• Ability to work across all levels of an organization
• Strong organizational multitasking and problem-solving skills

Core Competencies

Personal Accountability: Takes ownership of responsibilities and outcomes

Planning & Organization: Prioritizes effectively and manages time efficiently Resilience: Adapts quickly and maintains productivity under pressure

Problem Solving: Uses logical thinking to resolve challenges

Self-Management: Works independently with minimal supervision

Work Environment

Corporate office setting

Occasional day travel to satellite offices or project locations may be required

EOE/M/F/Disabled/Veteran/DFSP