Office Administrator at PrepNet Virtual Charter Academy

Summary:

The Office Administrator is accountable for customer service and efficient front office operation including management of attendance health and safety compliance and support of the principal.

Company Information:

National Heritage Academies (NHA) partners with communities to build and operate public charter schools. Founded in 1995 today NHA serves over 100 schools in nine states with more than 65000 students in kindergarten through 12th grade. Our schools are designed to eliminate the achievement gap and provide school choice to families so their children are prepared for success in college career and life. A majority of our schools consistently outperform their local district on the state test. According to the Center for Research on Education Outcomes at Stanford University NHA is a leading performer among charter schools and management organizations outperforming both conventional district schools and other charter school addition according to our employee survey over 90% of respondents agree that the work they do is meaningful to them. Join our team.

Duties and Responsibilities:

• Maintain and update bookkeeping at the school and be accountable for the accounting process including Purchase orders check requests employee expense reports tuition assistance budget worksheets and weekly bank deposits.
• Oversee receptionist responsibilities of the school and support an office environment that is professional customer service oriented and supportive to visitors parents and students.
• Answer phones direct questions and inquiries and distribute mail.
• Ensure that security procedures are strictly followed.
• Accurate use of facilities work order system.
• Inventory management for grant-funded assets.
• Health and Safety Compliance including maintenance of the following documents: Processing of insurance claims.
• Order and maintain supplies as needed for office and school staff.
• Complete purchase requisitions for supplies books and materials.
• Complete correspondence memoranda and reports for the school Principal as well as maintain calendar and appointments for school leadership.
• Minimal travel required.

Qualifications:

• Possess an Associate Degree and/or 2-4 years experience in Office or School-related administrative position.
• Proficient with Microsoft Office products.
• Respond to common inquiries or complaints from parents.
• Communicate and work effectively with Students Parents Principal and Teachers.
• Strong verbal and written communication skills.

This is an in-person position at our NHA Service Center located at 3850 Broadmoor Ave. Grand Rapids MI.

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National Heritage Academies is an equal-opportunity employer.