Office Administrator Arlington

POSITION TITLE:
Office Administrator

REPORTS TO:
President & GM Grand Prix of Arlington

LOCATION:
Arlington TX This role is based in the office and requires on-site presence

FLSA STATUS:
Exempt

ABOUT US

At Penske Entertainment we dont just host world-class eventswe create unforgettable moments. Our team fuels four iconic motorsports brands:

• Indianapolis Motor Speedway (IMS) home of the worlds largest spectator sporting facility and annually hosts the worlds most prestigious auto race: the Indianapolis 500 presented by Gainbridge.
• INDYCAR - The Indianapolis-based governing body for North Americas premier open-wheel auto racing series the NTT INDYCAR SERIES and its developmental series INDY NXT by Firestone.
• IMS Productions - A multifaceted broadcast and multimedia division that helps bring INDYCAR and IMS events to life for global audiences.
• Motorsports Events Management (MEM) Promotes major events featuring premier motorsports series throughout the United States.

Whether on the track behind the scenes or on the screen our people are at the heart of everything we do. If youre ready for a career where excitement purpose and impact collidewe want to meet you.

WHAT YOULL DO

As the Office Administrator youll play an essential role in supporting the President and helping keep the Grand Prix of Arlington office running at its best. Youll work across departmentsincluding sales ticketing and event operationsto coordinate priorities manage day-to-day administrative needs and create an organized collaborative environment where teams can thrive. If youre someone who enjoys staying one step ahead solving problems and supporting others in a fast-paced setting this is an opportunity to make a meaningful impact every day.

YOUR RESPONSIBILITIES

• Provide direct administrative support to the President while serving as the primary point of contact for office operations helping prioritize requests and keep daily activities running smoothly.
• Provide administrative support to the sales team through document preparation meeting coordination sales presentation development and other departmental needs.
• Provide administrative support to the ticketing team coordinating requests and assisting with department initiatives as needed.
• Assist with event logistics vendor coordination and on-site administrative support during key events
• Serve as a resource and connector across departments helping to facilitate communication and follow-through on action items
• Manage office supplies equipment and general office organization to ensure a well-functioning work environment
• Plan and coordinate internal meetings team gatherings and office events
• Handle sensitive and confidential information with discretion and professionalism
• Help foster a positive collaborative office culture by creating a welcoming environment encouraging teamwork and supporting strong working relationships across departments.
• Additional responsibilities as assigned

WHAT YOU BRING

Were looking for someone whos ready to bring great effort every day and is committed to growing with us.

REQUIRED EXPERIENCE & SKILLS:

• 3 years of experience in an administrative or office management role preferably in a sports entertainment or events environment
• Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• Excellent written and verbal communication skills
• High level of professionalism and discretion when handling confidential information
• Proficient in Microsoft Office Suite including Outlook Word Excel and PowerPoint
• Experience supporting senior leadership preferred
• Ability to work flexible hours including evenings and weekends during events
• Self-starter who takes initiative and anticipates needs before being asked
• Positive team-oriented attitude
• Alignment with Penske Entertainments core values and standards

Education:

• Bachelors degree preferred; equivalent work experience in an administrative or office support role will be considered in lieu of a degree

FLEXIBILITY & TRAVEL

• Standard hours are MondayFriday 9:00 AM to 5:00 PM
• Extended hours required during race weekends and key event periods (especially March)
• Our teams work together to create flexibility that supports life in and out of work

PHYSICAL DEMANDS

• Must be able to see and hear in the normal range with or without correction and communicate verbally and in written form with great facility and must be able to be understood.
• Must have the stamina to work long hours and must be willing to work an irregular schedule which may include weekends or evenings.
• Extended periods of standing or walking (as needed)
• Occasional work outdoors requires physical strength and stamina to endure extreme heat cold rain and other conditions.
• Comfort working indoors/outdoors and around event noise

WORK ENVIRONMENT

• Work is performed in both an office environment and outdoors and in close proximity to other workers.
• Employees will be exposed to those conditions normally encountered in a business office environment.
• Fast-paced collaborative office and event settings
• Employees are faced with frequent interruptions and must meet with others on a regular basis.
• The noise level in the work environment can be loud due to professional racing events.

BENEFITS & PERKS

We take care of our team with a competitive benefits package that includes:

• Medical dental vision and life insurance
• 401(k) with 100% company match up to 5%
• Paid vacation personal and sick days 12 paid holidays
• Generous paid parental leave and tuition assistance
• Discounts on meals gear and more

EQUAL OPPORTUNITY

Penske Entertainment is proud to be an equal opportunity employer. Were committed to creating a workplace where everyone can thriveregardless of race gender orientation background or ability.

Required Experience:

Unclear Seniority