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Office Administrator and Accounts Payable Specialist
Job Location:
Job Location:
Bellevue, WA - USA
Yearly Salary:
$ 55000 - 65000
Yearly Salary:
Posted:
20 May 2026 (30+ days ago)
Posted:
Application Deadline:
26 August 2026
Application Deadline:
Vacancies:
1 Vacancy
Vacancies:
Job Summary
Who We Are
Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define manage benchmark and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients technologies their customers and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients businesses so we can add value at every stage of engagement to help them succeed.
Who You Are
Prowess Consulting is looking for a resourceful detail-oriented Office Administrator and Accounts Payable Specialist to manage our corporate office and support key business operations. This onsite role blends building management accounts payable and administrative supportideal for someone who enjoys variety and takes initiative.
Youll be responsible for ensuring the office facilities and core administrative processes run smoothly efficiently and without disruption. This role is best suited for someone who has a strong foundation in administrative support and is eager to take on projects and grow within the position.
Location requirement: Must live within 2025 minutes of the Prowess Consultings Bellevue WA office and be available onsite 45 days per week. This is a full-time salaried role with Prowess Consulting.
The Role and Responsibilities
Building & Office Operations
Qualifications (required)
This is a hands-on high-impact role where youll be central to keeping the office and operations running smoothly. Success in this role means the office runs seamlessly issues are addressed proactively and employees and tenants have a consistently positive experience.
If youre organized adaptable and enjoy being the go-to problem solver youll thrive here.
Prowess Consulting is a consulting firm that specializes in helping the largest enterprises in the technology industry define manage benchmark and market their solutions and services. We take great pride in investing the time and effort to gain a deep understanding of our clients technologies their customers and the stories and strategies they need to tell to be successful in the market. Our team of technology and marketing experts is immersed in the technology trends that affect our clients businesses so we can add value at every stage of engagement to help them succeed.
Who You Are
Prowess Consulting is looking for a resourceful detail-oriented Office Administrator and Accounts Payable Specialist to manage our corporate office and support key business operations. This onsite role blends building management accounts payable and administrative supportideal for someone who enjoys variety and takes initiative.
Youll be responsible for ensuring the office facilities and core administrative processes run smoothly efficiently and without disruption. This role is best suited for someone who has a strong foundation in administrative support and is eager to take on projects and grow within the position.
Location requirement: Must live within 2025 minutes of the Prowess Consultings Bellevue WA office and be available onsite 45 days per week. This is a full-time salaried role with Prowess Consulting.
The Role and Responsibilities
Building & Office Operations
- Serve as the primary contact for tenants vendors and service providers for our 12125 sq. ft. office building with two tenant suites
- Coordinate maintenance repairs and vendor relationships
- Partner with the building engineer to support facility operations
- Maintain vendor records and preventive maintenance schedules
- Respond to and resolve building-related issues
- Process invoices approvals and employee expense reports
- Reconcile corporate card transactions
- Support reporting needs including sustainability (GHG) tracking
- Manage mail shipping/receiving and office purchasing
- Coordinate employee travel and support office events
- Greet visitors answer phones and maintain a professional environment
- Maintain organized filing systems (digital and physical)
- Administer timecard systems
- Support special projects and evolving business needs
- Help maintain business continuity and emergency preparedness plans
Qualifications (required)
- 3 years of office experience including exposure to accounting or bookkeeping
- Excellent organization and meticulous attention to detail
- Sound judgment with the ability to prioritize competing demands independently
- Consistent follow-through and reliability in meeting deadlines
- Clear professional written and verbal communication
- Proactive service-oriented approach
- Effective problem-solving with a focus on improving processes and efficiency
- Comfortable working both independently and as part of a team with a high level of accountability
- Reliable transportation and consistent onsite presence
- Ability to lift up to 25 lbs.
- Experience managing office or building operations
- Proficiency in Microsoft Office (especially Outlook and Excel)
- Familiarity with SharePoint Teams or HubSpot
- Experience supporting remote teams or working in dynamic environments
- Exposure to AI tools in the workplace
- Experience in a technology or professional services environment
- Knowledge of Sage Intacct
- Background in event planning
This is a hands-on high-impact role where youll be central to keeping the office and operations running smoothly. Success in this role means the office runs seamlessly issues are addressed proactively and employees and tenants have a consistently positive experience.
If youre organized adaptable and enjoy being the go-to problem solver youll thrive here.
- The offered pay range for this position is $year depending on experience.
Required Experience:
Manager
