Office Administrator Administrative Assistant

We are seeking a friendly professional and highly organized Office Administrator to serve as the right hand to our Plant Manager and the central point of contact for our facility. This is a flexible hands-on role that blends executive-style administrative support calendar coordination email correspondence and meeting scheduling with front-office operations such as answering phones greeting visitors and managing mail. The ideal candidate keeps the office running smoothly anticipates needs before they arise and is comfortable wearing many hats in a fast-paced manufacturing environment.

Plant Manager & Administrative Support

Manage the Plant Managers Outlook calendar schedule prioritize and coordinate meetings appointments and travel.

Monitor draft and respond to email correspondence on behalf of the Plant ensuring timely follow-up.

Prepare format and proofread documents reports and correspondence as needed.

Anticipate the needs of the Plant Manager and proactively handle administrative details so leadership can focus on operations.

Front Office & Reception

Answer and direct incoming phone calls in a courteous professional manner.

Greet customers vendors and visitors and assist them as needed.

Receive sort and distribute incoming mail emails and deliveries; handle outgoing mail and shipments.

Keep the reception and office areas clean organized and welcoming.

Office Operations & Coordination

Maintain organized filing systems and accurate company records.

Order and maintain office supplies and equipment.

Assist with accounts payable and receivable tasks as needed.

Coordinate communication between customers drivers and production staff.

Assist customers with inquiries orders and general information.

Support management and staff with administrative and clerical duties and perform other related tasks as assigned.

High school diploma or equivalent required.

Previous experience as an administrative assistant executive assistant receptionist or in office/customer service support preferably supporting a manager or executive.

Strong proficiency with Microsoft Outlook including calendar management and professional email correspondence.

Proficiency with the broader Microsoft Office suite (Word Excel).

Excellent verbal and written communication skills.

Strong organizational multitasking and prioritization abilities.

High attention to detail and accuracy.

Discretion and good judgment when handling confidential information.

Flexible adaptable and able to work both independently and as part of a team.

Professional dependable and personable demeanor.

The ideal candidate is dependable resourceful and enjoys being the person who keeps everything running. They take initiative adapt easily as priorities shift and are comfortable supporting leadership while also managing the day-to-day flow of a busy office. If you take pride in being organized helpful and a step ahead wed love to hear from you.

Pay: Competitive and based on experience. Full benefits package available.