Office & Accounting Administrator

About the Client:

Our client is a well-established and growing beverage company that has been serving customers across the U.S. for more than 20 years. Known for its high-quality products and strong relationships with suppliers and business partners the company offers a stable supportive work environment with opportunities for long-term professional growth.

About the Role:

We are seeking a self-motivated and hands-on Office & Accounting Administrator to support daily office operations and key accounting functions including Accounts Receivable and Accounts Payable. This is a temp-to-perm opportunity for an organized detail-oriented professional who enjoys taking ownership and working in a fast-paced environment.

Work Arrangement: Temp-to-perm full-time on-site in Newark NJ

Schedule: Monday to Friday

Key Responsibilities:

• Manage Accounts Receivable (AR) including invoicing collections payment tracking reconciliations and billing issues.
• Oversee Accounts Payable (AP) ensuring timely invoice processing vendor payments and accurate records.
• Manage daily office operations and maintain an organized efficient work environment.
• Prepare reports presentations and internal documentation.
• Coordinate shipments inventory tracking warehouse communications and logistics.
• Monitor inventory levels and support planning with purchasing and warehouse teams.
  
• Communicate with vendors customers and internal teams to support daily operations.
• Identify opportunities to improve administrative and operational processes.

Qualifications:

• 5 years of experience in office administration accounting support operations or a related role.
• QuickBooks experience required.
• Basic knowledge of accounting including AR and AP.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite.
• Ability to multitask prioritize and meet deadlines.
• Strong communication and problem-solving skills.
• Self-motivated hands-on and comfortable working independently.