ODVSOM Program Assistant
Job Location:
Denver, CO - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
- Department Information
- This position is open only to current Colorado state residents.An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.
Our Vision -Creating safer and more resilient communities across Colorado.
Our Core Values -Unity Honor Service
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is dedicated to non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
At CDPS our culture is driven by our commitment to creating a safer Colorado and guided by a public service focus. We strive to provide effective solutions and services to our fellow Coloradans. We model a culture of collaboration innovation and growth for our employees. We maintain a professional and inclusive workplace.
Careers with a purpose:
If you are passionate about public safety and public service and are eager to dedicate your career to serving Coloradans consider joining CDPS. Our team at CDPS consists of exceptional individuals and is an environment where you can challenge yourself and acquire new capabilities to build a rewarding and fulfilling career.
We are committed to providing public safety services to our communities including safety on our roads preparing for and mitigating environmental disasters such as floods and wildland fires disaster recovery combating crime promoting school safety and victim services.
Classification and Salary:
PROGRAM ASSISTANT I
Anticipated Hiring Range: $25.93 - $27.23/hour
Full Salary Range: $25.93 - $41.48/hour
Benefits:We provide a wide range of benefits to our employees.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.
Eligible employees receive Basic Life and AD&D insurance equal to their annual earnings subject to a minimum benefit of $50000 and a maximum of $250000. Basic Life and AD&D are provided by the State of Colorado at no cost to employees.
The State of Colorados Wellness Program State of Health is a no-cost year-long program that supports an employees health and wellness goals. This program offers personalized health coaching skill groups and more. Participants can earn a $20 per month health insurance premium discount.
Through BenefitHub State of Colorado employees have access to discounts promotions and special programs from hundreds of retailers restaurants travel and entertainment venues throughout Colorado and across the country.
State contribution into a Health Savings Account when enrolled in a High Deductible Health Plan.
Eligible employees have access to medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer excellent retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
We provide generous time off including11 paid holidays annually and accrued annual and sick leaveand four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.
Tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
To learn more about State of Colorado benefits please visitState of Colorado benefits.
- Description of Job
- About the Work UnitThe Office of Domestic Violence and Sex Offender Management (ODVSOM) exists to perform all tasks related to the administration of the Sex Offender Management Board (SOMB) and the Domestic Violence Offender Management Board (DVOMB) including serving as the central repository for information concerning all aspects of program administration and compliance and ensuring compliance with the statutory mandates of these programs. Each of the Boards is charged with multiple duties related to setting state-wide standards for the comprehensive evaluation treatment and continued monitoring of convicted domestic violence and sex offenders. Work is accomplished through the development of public policy in a collaborative environment that is inclusive of criminal justice agencies mental health professionals crime victim serving agencies human services agencies and other professionals and stakeholder groups. The work is based upon research policy and practice that are evolving in nature.
Each of the Boards is charged with a wide range of duties related to the comprehensive evaluation treatment and continued monitoring of convicted domestic violence and sex offenders. This body of work is based upon national and local research and promising practices that are evolving in nature. Tasks are accomplished by the development of public policy in a collaborative environment that includes criminal justice agencies mental health treatment professionals crime victim service agencies human service agencies and other allied professionals. The ODVSOM collects analyzes produces and disseminates standards policies and information concerning domestic violence and sex offense specific treatment and containment. These efforts assist the General Assembly the Governors office and other state and local agencies in order to enhance the quality of criminal justice efforts to ensure public safety statewide.Work EnvironmentPart-time position 20 hours/week
Hybrid two days per week minimum in the Lakewood office
Position includes travel throughout Colorado for training and Board meetings in all weather conditions approximately 5% of the time
Work unit core business hours Monday - Friday 8:00 a.m. - 5:00 p.m.
About the JobThis position exists to provide administrative support including responding to requests for assistance from program staff board members criminal justice professionals and members of the general public. Specifically this position acts as a first line of contact for the ODVSOM and ODVSOM Manager and manages the administrative portion of DCJs responsibility regarding implementing the work of the Domestic Violence and Sex Offender Management Boards (DVOMB and SOMB respectively). Activities include projecting and tracking expenditures; coordinating with vendors and EDO staff to initiate and complete the proper processes to achieve the desired goals; screening documents against set requirements and verifying their accuracy and completeness; scheduling business meetings; making transportation lodging and meeting room reservations; taking registrations; screening calls; maintaining filing system; preparing documents for and obtaining others signatures according to detailed instructions; expense reimbursement forms billing charges etc.; placing orders with established vendors verifying accuracy of shipments; maintaining inventory of office assets and supplies; purchasing and retrieving equipment and supplies; assisting with training day preparations; and preparing minutes; collecting documentation and maintaining master files that include all related documents.Key ResponsibilitiesCommittee Support and Office Management
Provides comprehensive program and administrative support to the Committees of the Sex Offender Management Board (SOMB) and Domestic Violence Offender Management Board (DVOMB). Processes verifies and ensures the accuracy and timeliness of meeting materials which can include support to the Application Review Committee regarding reference letters background checks and deflag reports for ARC Coordinators. Helps organize coordinate and track meeting information to be posted on the public website. Provides meeting support by managing meeting recordings and logistics for meetings. Maintains databases supporting ODVSOM functions including entering records into the Provider Data Management System (PDMS) and updating applicant/provider files while maintaining strict confidentiality.
Website and Database Management
Coordinates with ODVSOM Program Managers and staff to ensure the accuracy timeliness and public accessibility of information published across unit websites (including DVOMB and SOMB web pages). Performs routine website edits uploads and maintains document repositories and regularly transfers meeting recordings to designated internal and external servers cite: 2 3. Periodically inspects web pages for broken links errors or formatting issues and actively supports unit efforts to maintain state digital accessibility compliance.
Board Meeting Minutes & General Administrative Support
Takes and produces accurate timely meeting minutes for designated Board meetings (specifically DVOMB Board meetings). Assists with Board meeting preparations and logistical tasks as time permits keeping within part-time scheduling parameters. Creates updates and publishes administrative forms (using PDFs Jotforms or other tools) and custom spreadsheets to streamline office tasks. Provides general administrative office support including processing incoming/outgoing mail maintaining office supply levels and assisting unit staff with routine IT or equipment ticket requests. - Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Note to be considered for this position you must meet one of the following options for consideration.
Proven Experience Knowledge Skills
Four (4) years of professional experience in administrative support that includes providing executive and/or program support to an individual or a team
OR
A combination of related education and relevant experience equal to four (4) years. If you are using education to meet the minimum qualifications transcripts must be attached at the time of application.
Preferred Qualifications and Competencies
Excellent reasoning and analytical and problem-solving skills.
Superior communication skills.
Collaborative professional enthusiastic positive attitude able to collaborate communicate and cooperate with multiple cross-functional partners.
Execute good judgment and acumen in solving problems. Building strong working relationships and responding to the needs of partners and stakeholders.
Ability to work and successfully navigate in a highly politically charged environment at times; ability to maintain relationships.
Conditions of Employment
Must be a Colorado resident at the time of application.
Requires successful completion of a background investigation that includes a polygraph exam a fingerprint based criminal history search reference checking anddriving history.
Current valid drivers license at time of hire and must obtain a Colorado-issued drivers license within 30 days of hire. Ability to operate motor vehicles and to travel throughout the state in a variety of weather conditions.
Appeal Rights
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.- Supplemental Information
Disability Accommodation
If you have a disability and require reasonable accommodation to ensure equitable opportunity applying or interviewing for this position please direct your inquiries to Human Resources at:.
The State of Colorado is an equal opportunity employer committed to building inclusive innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore in all aspects of the employment process we provide employment opportunities to all qualified applicants without regard to race color religion sex disability age sexual orientation gender identity or expression pregnancy medical condition related to pregnancy creed ancestry national origin marital status genetic information or military status (with preference given to military veterans) or any other protected status in accordance with applicable law.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.
Recruitment Timeline Information and Important NoticesApplicationsare considered complete and accurate at the time of submission. Therefore additional informationmay notbe solicited or accepted after your application has been received.
Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Military Veterans:If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.
Application Tips: For an overview of the State of Colorado application process and application tips please view thisvideo.
Resumes Cover Lettersor other documents submittedwillnotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
Notifications:All correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
e-Verify: CDPS uses e-Verify an Internet-based system to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify including your rights and responsibilities.
Selection Process: After applications are screened for the Minimum Qualifications CDPS intends to use the comparative analysis process outlined below. Pursuant to state personnel board rule if there are 6 or few candidates who minimally qualify said candidates may be referred directly to the Appointing Authority for a post referral assessment and/or consideration.
Comparative Analysis Stepsmayinclude(dates are tentative and subject to change):
Structured application review by a panel of SMEs - August 25-28
One-way video interview via Spark Hire - August 28-31
Panel Interview - September 16-17
Required Experience:
Junior IC
