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NSHE Specialist 1 Admissions and Records


Job Location:

Carson City, NV - USA

Yearly Salary: USD 1 - 1
Posted: 29 September 2026 (22 hours ago)
Application Deadline: 27 December 2026
Vacancies: 1 Vacancy

Job Summary

Thank you for your interest in employment with our institution. We want your application process to go smoothly and quickly. We ask that you keep in mind the following when completing your application:

  • Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
  • Required attachments are listed below on the posting. Your application will not be considered without the required attachments.

If you need assistance or have questions regarding the application process please contact:

Human Resources

(775)
445-4237
2201 West College Parkway

Carson City NV 89703

Job Description

Western Nevada College is recruiting for a NSHE Specialist 1. The purpose of this position is to serve as the Module Lead for the Academic Advisement (AA) portion of the PeopleSoft Student Services Module located on the Western Nevada College campus to serve as the college Transfer Credit Evaluator and posting degrees. As the Module Lead for AA this position will represent WNC in the shared instance throughout NSHE maintain and update audit reports and trouble-shoot technical problems with PS software. As the Transfer Credit Evaluator this position will evaluate transcripts and post transfer credit to students WNC transcript. This position also determines if requirements are met and posts degrees and certificates of achievements for each graduate who fulfills all requirements. All aspects of this position require a great deal of responsibility initiative technological expertise problem-solving the ability to communicate effectively with two separate departments and to network effectively with staff supporting other AA modules within the shared instance.

Duties and Responsibilities

Academic Advisement Module:

Module lead for AA module. Test bundles and modifications and signs off for college. Represent WNC in the AA-ASG meetings. Monitors security assignments for AA module. Build coding schemes and program advisement reports for all new degree programs. Maintain and update advisement reports for all existing degree programs. Trouble-shoot and reprogram audit reports that are not running correctly. Train users on how to run and interpret advisement reports. Research solutions to problems using the academic advisement module on the HEUG website and with other institutions on the listserve. Keep Director of Admissions and Records and Director of Counseling informed on all aspects of academic advising. Enter student exceptions. Keep appropriate staff up to date on changes enhancements problems and training.

Transfer Credit Evaluation:

Process Petition for Credit Evaluation forms. Verify that data from original transcripts were entered correctly including grades and units. Evaluate transfer courses using TES (Transfer Credit Evaluation System). Post transfer credit to students record and verify that the student is not receiving duplicate credit. Notify student when evaluation is completed or if additional information is needed. Create update and correct transfer credit rules.

Process/Post Applicants/Graduates:

Run advisement report for each graduation applicant and verify if applicant is ready to graduate. Post any transfer credit or break down any previous bulk transfer credit that may be needed to fulfill degree requirements. Sign off for applicants ready to graduate noting any in progress requirements. Determine if requirements are met and post degrees and certificates of achievements for each graduate who fulfills all requirements. Refer problems to Registrar.

Essential Qualifications

  • This position requires Bachelors degree from an accredited college or university and one (1) year of relevant experience;OR

  • Graduation from high school or equivalent education and three (3) years of program support experience equivalent to an Administrative Assistant III in Nevada state service which included applying complex laws and regulations composing written materials and maintaining records;OR

  • An equivalent combination of education and experience as described above

Preferred Qualifications

  • Experience working in a higher education setting

  • Experience with PeopleSoft Student System

  • Experience with TES (college source database to research course descriptions)

  • Experience with OnBase

  • Experience with academic advising and transfer credit evaluation

Schedule

The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm; this is subject to change based on organizational needs.

Department Contact Information:

  • Chelsie Hamtak Director of Admissions and Records: @

Compensation Grade

Grade 31

Minimum: Grade31 Step 1 $54434.16 annually

The classified employee pay scale is divided into 10 steps within each grade. Most employees start ata step1 and are eligible for an annual step increase with satisfactory performance until they reach the maximum step 10. Salary placement above a Step 01 atinitialappointment isdeterminedbased on the candidates qualifications internal equity and budgets and Nevada Administrative Code.

Classified employees are eligible for any legislatively approved cost of living increases (COLA).

To view the classified compensation schedules please visit:Classified Compensation. SelectSalaryschedule PP01.

BENEFITS


Perks of Working at WNC

  • Beautiful campuslocatedalongnumerousbiking and walking trails

  • The WNC Fitness Center offers Faculty and Staff memberships -WNC Fitness Center

  • Discounted WNC Staff rates for our Child DevelopmentCenterwhich has receivedFour StarRecognition from the Nevada Silver Star Quality Rating and Improvement System.Child Development Center

  • Free parking and plenty of it!

  • No State income tax!

Education Benefits for Classified Employees and Family Members

WNC is proud to provide a reduced-rate tuition benefit to faculty and qualified dependents. Classified employees can take up to six credits per semester at a reduced rate. More information can be found in theClassified Tuition Reimbursement Policy.

Classified Employee Family Opportunity Program -Additionally we offer Classified Family Grant-in-Aid for spouses domestic partners and dependents of classified employees (working at least a 50% full-time equivalent). More information can be found in theClassified Family Grant-in-Aid Policy.

No

Full-Time Equivalent

100.0%

Required Attachment(s)

Please note once you submit your application the only attachment/s viewable to you will be the attachment/s to the resume/CV section of the application. Any additional required attachment/s to the cover letter references additional documents sections of the application will not be viewable to you after you submit your application. All uploaded attachment/s will be on the application for the committee to review. To request updates to attachments prior to review of applications please contact the candidate helpdesk at.

Please attach the following document(s) to your application

Resume/CV(required) List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.

Cover Letter (optional)

Contact Information for Three Supervisory References(required)Please make a note if you do not want your present employer contacted unless necessary to determine your qualifications for the position.

Transcripts (optional) If you have not graduated please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the position.

Veteran Interview Consideration (optional) To receive interview consideration for veterans and veterans with a service-connected disability proof is required at the time of application. Please attach proof electronically to your application under the Veteran Document(s) section. (Examples of acceptable documents include DD-214 disability letter from Veterans Administration etc).

This posting is open until filled

Qualified individuals are encouraged to apply immediately. Lists of eligible candidates will be established and hiring may occur early in the recruiting process. Recruitment will close without notice when a sufficient number of applications are received or a hiring decision has been made.

Posting Close Date

Note to Applicant

TITLE IX STATEMENT

WNC is committed to providing a place of work and learning free of discrimination on the basis of a persons age (40 or older) disability whether actual or perceived by others (including service-connected disabilities) sex (including pregnancy or related conditions) military status or military obligations sexual orientation gender identity or expression genetic information national origin race (including hair texture and protective hairstyles such as natural hairstyles afros bantu knots curls braids locks and twists) color or religion.

WNC does not discriminate on the basis of sex in any education program or activity that it operates. The colleges commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment.

Inquiries concerning the application of these provisions and/or questions as to how to file a complaint of unlawful discrimination may be referred to WNCs Civil Rights Specialist & Title IX Coordinator:

Victor Navarro at or

Western Nevada College

2201 West College Parkway

Bristlecone Building Room 154

Carson City NV 89703

Applicants should fully describe their qualifications and experience with specific reference to each of the minimum and preferred qualifications. The search committee will use this information during the initial review of application materials.

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty members first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving evidence of a valid drivers license will be required at the time of hire and as a condition of continued employment.

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Schedules are subject to change based on organizational needs.

Western Nevada College does not sponsor Visas. All applicants must be eligible to work in the United States without sponsorship at the time of hire and as a condition of continued employment.


Required Experience:

IC