Multi Property Residential Estate Manager

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Property Manager Multi-Location Residential Portfolio

We are looking for an experienced hands-on Property Manager to oversee a portfolio of privately owned residential properties including houses villas vacation homes and short-term rental/Airbnb-type properties across multiple locations.

The ideal candidate should be based in or able to work extensively across New York Florida/Tampa and Puerto Rico and must be flexible to travel frequently between properties as required.

Key Responsibilities

• Manage the day-to-day operations and upkeep of multiple residential properties across different locations.

• Oversee houses villas vacation properties and short-term rental/BnB properties owned by management.

• Coordinate housekeeping landscaping maintenance repairs pest control pool services utilities security and other property services.

• Identify maintenance issues proactively and ensure repairs are completed promptly and to a high standard.

• Manage and supervise local vendors contractors housekeepers handymen and other service providers.

• Obtain quotations negotiate vendor pricing approve work within agreed guidelines and track expenses.

• Conduct regular property inspections and maintain detailed checklists for each location.

• Ensure properties are fully prepared before the owners managements family members or guests arrival.

• Coordinate arrivals departures cleaning schedules linen management supplies groceries and other property-specific requirements when needed.

• Manage short-term rental operations where applicable including guest readiness cleaning turnovers maintenance coordination and issue resolution.

• Maintain inventories of furniture appliances equipment keys access cards household supplies and other property assets.

• Track utility bills maintenance contracts insurance-related property documentation permits and recurring services.

• Respond quickly to emergencies such as plumbing electrical HVAC security storm or property damage issues.

• Provide management with regular updates on property condition upcoming maintenance expenditures and significant issues.

• Develop reliable local vendor networks in each geography rather than depending on a single centralized team.

• Maintain a high degree of confidentiality and discretion when dealing with management-owned properties and personal matters.

Candidate Profile

• Prior experience managing high-end residences luxury villas vacation homes hospitality properties serviced apartments Airbnb/short-term rentals or a multi-property residential portfolio.

• Comfortable managing properties located in different cities or states rather than operating from a single property.

• Strong vendor-management and facilities-management skills.

• Highly organized and capable of handling multiple issues simultaneously.

• Practical and hands-on; willing to inspect properties personally and resolve operational problems rather than only coordinating remotely.

• Strong communication and reporting skills.

• Bilingual English and Spanish strongly preferred particularly given the Puerto Rico and Florida responsibilities.

• Comfortable communicating with household staff contractors guests vendors and senior management.

• Able to work independently with limited supervision.

• Willing and able to travel frequently between New York Florida/Tampa Puerto Rico and other locations as required.

• Availability to respond to urgent property matters outside normal business hours when necessary.

• Valid drivers license and ability to travel domestically.

Preferred Background

Candidates may come from backgrounds such as:

Luxury Residential Property Management Estate Management Family Office Property Management Hospitality Operations Villa/Resort Management Airbnb/STR Operations Facilities Management or Private Household/Estate Management.

The role would particularly suit someone who combines the service mindset of hospitality with the operational discipline of a professional property manager.

I would title this Multi-Property Residential / Estate Manager rather than simply Property Manager if these are management-owned private homes. It will attract candidates accustomed to handling high-end residences and owner requirements rather than conventional apartment-building leasing.

Qualifications :

Candidate Profile

• Prior experience managing high-end residences luxury villas vacation homes hospitality properties serviced apartments Airbnb/short-term rentals or a multi-property residential portfolio.
• Comfortable managing properties located in different cities or states rather than operating from a single property.
• Strong vendor-management and facilities-management skills.
• Highly organized and capable of handling multiple issues simultaneously.
• Practical and hands-on; willing to inspect properties personally and resolve operational problems rather than only coordinating remotely.
• Strong communication and reporting skills.
• Bilingual English and Spanish strongly preferred particularly given the Puerto Rico and Florida responsibilities.
• Comfortable communicating with household staff contractors guests vendors and senior management.
• Able to work independently with limited supervision.
• Willing and able to travel frequently between New York Florida/Tampa Puerto Rico and other locations as required.
• Availability to respond to urgent property matters outside normal business hours when necessary.
• Valid drivers license and ability to travel domestically.

Additional Information :

Remote Work :

Yes

Employment Type :

Full-time