Move, Add, Change (MAC) Administrator

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Position summary

As our MAC Asset Administrator youll own data entry and data quality in our Computerized Maintenance Management System (CMMS) and keep lab users informed. Youll track the installation relocation and removal of laboratory equipment across its full lifecycle from acquisition through deployment

maintenance and final disposal. Youll also support the Project Manager with scheduling reporting and logistics and serve as the operational link between research staff facilities and vendors. The MAC admin will be reporting to the Laboratory and Instrumentation Service (LIS) Manager.

Key responsibilities

Create process review and close out Move Add Change (MAC) work orders in the CMMS.

Manage the full lifecycle of lab assets in the CMMS from acquisition and installation through usage scheduled maintenance and final disposal or redevelopment.

Keep asset records accurate and up to date including location condition status and usage using the CMMS and asset-tracking technology such as RFID.

Audit CMMS data regularly for completeness and accuracy and correct discrepancies promptly.

Generate recurring status reports on work orders asset conditions and maintenance activity for management and the Project Manager.

Maintain thorough documentation and prepare compliance and performance reports for management.

Monitor capital purchasing and asset requisition systems to anticipate incoming equipment for labs.

Work closely with research staff facility management and vendors to keep asset processes moving and respond proactively to operational needs.

Take on other facility management and administrative duties as assigned.

Skills and qualifications

Required

Bachelors degree in Life Sciences Engineering Laboratory Technology Business Administration or related field (or equivalent experience).

2 years experience in laboratory operations asset management or facilities administration ideally in an R&D or regulated environment.

Experience working in a CMMS

Preferred

Proficiency with asset management software inventory control technologies (RFID barcode systems) and electronic recordkeeping.

Strong organizational and project management skills with close attention to detail and excellent time management.

Working knowledge of laboratory equipment and regulatory requirements (e.g. Good Laboratory Practice (GLP) Good Manufacturing Practice (GMP) International Organization for Standardization (ISO) standards).

Clear communication verbal and written with technical staff management and vendors.

Demonstrated ability to analyze processes identify improvement opportunities and put solutions in place.

Physical and work environment requirements

Work in laboratory office and facility settings with occasional lifting or moving of equipment and supplies.

Ability to conduct walk-throughs and site assessments.

Ability to lift up to 50 lbs.

Success factors

High attention to detail and data accuracy

Communicating frequently and professionally with the client and all

stakeholders

Proactive about process improvement and regulatory compliance

Strong collaboration and interpersonal skills

Focused on safety efficiency and continuous improvement

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

Final compensation packages are determined by various considerations including but not limited to candidate qualifications location market conditions and internal considerations.

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all the requirements. Were interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness so we offer a supportive culture and comprehensive benefits package that prioritizes mental physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

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